Procurement Analyst

POSITION OVERVIEW

Alarm.com, a highly innovative and entrepreneurial SaaS (Software as a Service) company, is seeking a Procurement Operations Analyst to join our Business Unit FP&A team, with a primary focus on enhancing our procurement initiatives.

The Procurement Operations Analyst will serve in a central operations role, acting as the organization’s expert on vendor spend, procurement KPIs, and buy-side contract analysis. This Analyst will maintain a continuous and comprehensive view of all third-party vendor relationships, capturing current and historical spend, contract obligations, and usage or utilization metrics such as licenses and headcount. Reporting to the Sr. Manager of Business Unit FP&A, the Analyst will work closely with FP&A, Facilities, IT, and Legal to build a highly effective procurement function that enables our company to better scale and manage resources as we grow.

RESPONSIBILITIES

The Procurement Operations Analyst's primary job responsibilities may include but are not limited to:

• Act as the lead for procurement spend and vendor contract KPI analysis across business units. The analyst will develop regular dashboards and reports summarizing vendor metrics, ensuring actionable insights for leadership decision-making.
• Lead design and continuous improvement of processes around procurement and contract data collection, reporting, and analysis using AI tools or specialized software (such as Conga and Coupa) to automate workflows and reduce manual effort.
• Coordinate with Legal on the organization and systematization of our Conga contract repository for all vendor agreements, finalizing contract terms and creating mechanisms for the early identification of renewal or renegotiation opportunities.
• Track and report on vendor contract lifecycle milestones (e.g., total contract term, renewal dates, notice periods for non-renewal, and payment terms) and support compliance reviews by preemptively identifying risks tied to contract deadlines or obligations.
• Develop and maintain procurement KPIs, such as cost-per-user/license, license utilization metrics, and headcount-based unit economics and leverage these KPIs to encourage vendor consolidation or efficiency (e.g., benchmarking costs against industry averages).
• Maintain and continuously update detailed reporting of all aspects of vendor spend, including run-rate spend, trailing 3-month and trailing 12-month spend, year-over-year growth %
• Partner with business leaders (including FP&A, Facilities, IT, and Legal) to share insights and actionable recommendations on vendor utilization and cost optimization
• Conduct regular spend analyses to identify opportunities for consolidation, renegotiation, or increased efficiency
• Perform regular market analyses to assess opportunities for spend optimization through alternative vendor utilization.
• Support audit, compliance, and regulatory documentation requirements related to third-party spend and contracts, enabling a searchable centralized repository of procurement documentation.
• Other duties as assigned. 

REQUIREMENTS

• 2-5 years of experience in finance, procurement analysis, supply chain management, vendor management, or a sourcing/procurement operations role, ideally in a technology-focused or SaaS company
• Bachelor’s degree in finance, Project Management, Operations Management, Procurement, Logistics, or a related field.
• Highly organized, with a demonstrated ability to enhance or create new processes and protocols to improve operational effectiveness
• Proficiency in processing large data sets, creating pivot tables, and building macros
• Experience with reporting tools such as PowerBI; experience with procurement software and contract management tools (e.g., Conga, Coupa, etc.) preferred
• Project management experience (e.g., Trello, Asana, or MS Project) to facilitate coordination efforts across teams.
• Strong analytical and reporting skills, with exceptional attention to detail
• Demonstrated ability to work independently, manage multiple data sources, and synthesize information for executive decision-making
• Effective collaboration and business partnership skills, especially with FP&A, Facilities, IT, and Legal
• Savvy with AI automation tools and techniques, with a drive to leverage AI to increase efficiency in data management, reporting, and communication
• Excellent written and oral communication skills
• Hands-on, proactive, and comfortable working in a fast-paced, evolving environment

Please note that sponsorship of new applicants for employment authorization, or any other immigration-related support, is not available for this position at this time.

WHY WORK FOR ALARM.COM?

• Collaborate with outstanding people: We hire only the best. Our standards are high and our employees enjoy working alongside other high achievers.
• Make an immediate impact: New employees can expect to be given real responsibility for bringing new technologies to the marketplace. You are empowered to perform as soon as you join the Alarm.com team!
• Gain well rounded experience: Alarm.com offers a diverse and dynamic environment where you will get the chance to work directly with executives and develop expertise across multiple areas of the business.
• Focus on fun: Alarm.com places high value on our team culture. We even have a committee dedicated to hosting a stand-out holiday party, happy hours, and other fun corporate events.
• Alarm.com values working together and collaborating in person.  Our employees work from the office 4 days a week.

COMPANY INFO

Alarm.com is the leading cloud-based platform for smart security and the Internet of Things. More than 7.6 million home and business owners depend on our solutions every day to make their properties safer, smarter, and more efficient. And every day, we’re innovating new technologies in rapidly evolving spaces including AI, video analytics, facial recognition, machine learning, energy analytics, and more.  We’re seeking those who are passionate about creating change through technology and who want to make a lasting impact on the world around them. 

For more information, please visit www.alarm.com.

COMPANY BENEFITS

Alarm.com offers competitive pay and benefits inclusive of subsidized medical plan options, an HSA with generous company contribution, a 401(k) with employer match, and paid holidays, wellness time, and vacation increasing with tenure. Paid maternity and bonding leave, company-paid disability and life insurance, FSAs, well-being resources and activities, and a casual dress work environment are also part of our outstanding total rewards package!

Alarm.com is an Equal Opportunity Employer

In connection with your application, we collect information that identifies, reasonably relates to or describes you (“Personal Information”). The categories of Personal Information that we may collect include your name, government-issued identification number(s), email address, mailing address, other contact information, emergency contact information, employment history, educational history, criminal record, and demographic information. We collect and use those categories of Personal Information about you for human resources and other business management purposes, including identifying and evaluating you as a candidate for potential or future employment or future positions, recordkeeping in relation to recruiting and hiring, conducting criminal background checks as permitted by law, conducting analytics, and ensuring compliance with applicable legal requirements and Company policies. By submitting your application, you acknowledge that we may retain some of the personal data that you provide in your application for our internal operations such as managing our recruitment system and ensuring that we comply with labor laws and regulations even after we have made our employment decision.

Notice To Third Party Agencies:
Alarm.com understands the value of professional recruiting services.  However, we are not accepting resumes from recruiters or employment agencies for this position. In the event we receive a resume or candidate referral for this position from a third-party recruiter or agency without a previously signed agreement, we reserve the right to pursue and hire those candidate(s) without any financial obligation to you. If you are interested in working with Alarm.com, please email your company information and standard agreement to RecruitingPartnerships@Alarm.com.