Procurement Manager

PLEASE NOTE, WE DO NOT REVIEW APPLICATIONS SUBMITTED THROUGH MASSCAREERS. PLEASE APPLY VIA THE LINK BELOW:

https://necc.interviewexchange.com/jobofferdetails.jsp?JOBID=191951

About Northern Essex Community College:

THE COLLEGE: Northern Essex Community College (NECC) serves about 5,000 credit students each semester on two campuses located in the beautiful, historic Merrimack Valley region of northeast Massachusetts.  Our suburban Haverhill campus sits on 106 acres near Kenoza Lake and features a Technology Center and an award-winning Student One-Stop Center.  Our urban campus in Lawrence occupies a number of buildings in the heart of downtown.  Most recently, we have constructed a new 44,000 square foot health technologies facility, the Dr. Ibrahim El-Hefni Allied Health & Technology Center.  Both campuses are a short drive to Boston and to the beaches and state parks along the coast.

The College has been building an organizational culture that values initiative and innovation, and seeks to identify and develop the strengths in students, faculty, staff, and programs in order to grow and improve.  NECC is also committed to using evidence to guide planning and decision-making.  These values are reflected in the use of Appreciative Inquiry for strategic planning and accreditation; in our investment in strengths-based, institution-wide professional development; and in our ten-year involvement as a Leader College in Achieving the Dream, a national network of community colleges dedicated to using data to close student achievement gaps.

We are also committed to the recruitment and retention of a diverse workforce that reflects the communities we serve.  With over 40% Hispanic students, NECC was the first federally recognized Hispanic Serving Institution (HSI) in New England.

We seek leaders who are committed to the community college mission, actively engaged in promoting diversity, and prepared to use their unique strengths and innovation with the goal of student success.

Job Description:

POSITION: Full-Time Procurement Manager (Staff Associate): Administration and Finance; full on-site position at our Haverhill Campus but travel to the Lawrence Campus as needed; 37.5 hours per week; Non-Unit Professional Position.  

SUMMARY: Under the direction of the Director of Procurement and Contract Management, this position manages full-cycle procurement activities for the college, ensuring compliance with higher education and Commonwealth of Massachusetts public procurement laws, including MGL c.30B, c.149, and c.30 §39M. Responsibilities include generating purchase orders, preparing bids and RFPs, managing vendor relationships, and overseeing year-end procurement processes. Strong organizational, communication, and customer service skills are essential.

RESPONSIBILITIES:

Responsibilities include, but are not limited to:

• Responsible for generating purchase orders, change orders, and ordering supplies/services
• Ensure compliance with college policies and state procurement and finance laws, including Massachusetts General Laws Chapter 30B, Chapter 149, Chapter 30 §39M, and the Prevailing Wage Law, particularly as they apply to public construction and design services
• Prepare Requests for Proposals (RFPs), Invitations for Bids (IFBs), and other solicitations to procure supplies and services, including design and construction services, in accordance with Commonwealth of Massachusetts public procurement guidelines
• Track procurement timelines, including bid openings, RFP deadlines, and award notifications; support the director's monthly and annual procurement planning calendar
• Source vendors, secure quotes, and negotiate pricing for goods and services
• Research and recommend vendors, supplies, and services available through local and national consortiums and cooperative purchasing agreements
• Develop strong collaborative relationships with key stakeholders to strategically manage vendor relationships; attend meetings, conferences, and professional development training; and perform other duties as required
• Prepare and review procurement and contract documents in accordance with internal customers' requirements
• Develop and implement policies, procedures, and systems to monitor effective procurement processes
• Understand and enforce instructions regarding procurement processes and procedures
• Analyze and identify opportunities for cost avoidance and cost savings
• Responsible for the development and tracking of unit-wide metrics and key performance indicators
• Manage year-end procurement processes
• Manage and maintain the department's intranet SharePoint site, ensuring content is current, accessible, and aligned with institutional standards
• Responsible for developing and delivering training for internal users on procurement guidelines, procedures, and best practices
• Assist with the management of college insurance policies, including coordination with providers and internal stakeholders

PLEASE NOTE, WE DO NOT REVIEW APPLICATIONS SUBMITTED THROUGH MASSCAREERS. PLEASE APPLY VIA THE LINK BELOW:

https://necc.interviewexchange.com/jobofferdetails.jsp?JOBID=191951

Requirements:

MINIMUM QUALIFICATIONS:

• Bachelor's degree in Finance, Accounting, Business Administration or related field
• 5 or more years experience in procurement
• Computer proficiency required, including Microsoft Office programs (Word, PowerPoint, Excel)
• Ability to deal tactfully with internal and external customers
• Ability to communicate effectively both verbally and in writing
• Strong work ethic, detail-oriented, excellent organizational skills; takes initiative, proactive and accustomed to meeting deadlines, managing competing demands, and dealing with frequent change, delays, or unexpected events
• Exceptional customer service skills, strong communication, business analysis skills experience
• Must be well-organized, flexible, and able to manage multiple projects simultaneously

PREFERRED QUALIFICATIONS:

• Massachusetts Certified Public Purchasing Officer Certification (MCPPO)
• Ellucian Banner experience
• Commonwealth of Mass State Finance MMARS experience
• Administrative skills including the ability to organize large amounts of paperwork and data
• Computer Proficiency:
• Microsoft Teams for collaboration, communication, and project coordination
• SharePoint for document management and intranet site administration
• Experience working with and supporting a culturally diverse, urban population in a Hispanic-Serving Institution
• Bilingual (Spanish/English)

EQUIVALENCY STATEMENT: Applicants who do not meet the qualifications as noted above are encouraged to put in writing precisely how their background and experience has prepared them with the equivalent combination of education, training, and experience required for the responsibilities of this position.

BACKGROUND CHECK: Candidates will be required to pass a CORI and SORI check as a condition of employment.

Additional Information:

SALARY: Anticipated starting salary range is $80,000.00 - $90,000.00 annually with complete fringe benefit package including competitive health insurance, dental insurance, basic life insurance, long-term disability insurance, paid sick, vacation and personal leave, educational benefits for employee/spouse/dependents, and excellent retirement benefits.

ANTICIPATED START DATE: September 2025

Application Instructions:

TO APPLY: To be considered for this position click on the "Apply Now" button, you will be prompted to set up a new account or login to an existing account. You will be able to upload the following required documents for consideration:

• Cover Letter, describing your qualifications and/or how you may be best suited for the role
• Resume/CV

Review of applications will begin 5 business days from the posting date and will continue until the position is filled.

**Please note that finalist candidates will be asked to provide contact information for three (3) professional references, including current supervisor (or at least two previous supervisors)

DEADLINE: Open until filled

Northern Essex Community College is an affirmative action/equal opportunity employer and does not discriminate on the basis of race, color, national origin, sex, disability, religion, age, veteran or military status, genetic information, gender identity, or sexual orientation in its programs and activities as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statues and college policies.  The College prohibits sexual harassment, including sexual violence.  Inquiries or complaints concerning discrimination, harassment, retaliation, or sexual violence shall be referred to the College's Affirmative Action Officer/Title IX Coordinator, Elizabete Trelegan (Assistant Director of Human Resources, B-219,978-556-3928/ etrelegan@necc.mass.edu), the Massachusetts Commission Against Discrimination, the Equal Employment Opportunities Commission or the United States Department of Education's Office for Civil Rights.  Northern Essex Community College will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

Prospective employees are encouraged to review the College's Annual Security Report (ASR), in compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, which can be found on the disclosure page of the College's website at: http://www.necc.mass.edu/clery