Associate Director, Finance & Administration

Responsible for the financial and administrative activities of a department under the authority of the Department Chair and/or the Finance Head in the respective school. Activities include, but are not limited to, budget development, managing and monitoring expenses and revenues in clinical, academic, and research operations; management of short and long term operations such as space, information technology, and inventory; oversight of research, education, revenue cycle operations and human resource activities.

Provides direction and oversight of the unit's operations, in conjunction with the unit’s Director/Chair, related to areas of administrative, financial, operational, and strategic management. Develops, communicates, and manages productivity standards, goals, and expectations for staff in conjunction with the Director/Chair. Manages and maintains all-funds budgeting for the department, including financial planning efforts, with an emphasis on the various missions. Coordinates the compilation of and prepares operational and financial reports and analyses setting forth progress, adverse trends and appropriate recommendations or conclusions. Develops, communicates and manages productivity standards, goals and expectations for departmental staff in conjunction with the Department Chair. Provides administrative direction and coordination in the formulation, interpretation and administration of current and long range policies, procedures and programs. Designs and implements departmental strategic plans in accordance with the requirements of the school. Oversees the recruitment of new faculty and staff, to include initiating department orientation. Manages employee development and retention by effectively leading, motivating, and mentoring departmental staff. Acts as a liaison with all levels of administration, faculty and outside organizations to coordinate departmental business, accomplish directives, negotiate contracts and facilitate the resolution of problems. Oversees the administration of departmental contracts and grants in accordance with established policies and sponsor’s requirements regarding records, reports, controls, and conditions governing expenditure of funds; provide guidance on the appropriation of funds as necessary. Supervises a team of exempt and nonexempt employees and interviews, selects and trains employees; sets and adjusts rates of pay and hours of work as well as plans and directs work. Appraises productivity and efficiency for the purpose of recommending promotions or other changes in status and handles complaints and grievances and disciplines when necessary. Performs all other duties as assigned.

Knowledge of financial analysis and accounting principles and possess budgetary, analytical and forecasting skills. Familiarity with school curriculum, undergraduate and graduate medical education, and faculty relations including recruitment (including visa/international issues), appointments, promotion & tenure, credentialing, health plan enrollment, etc. Ability to read and interpret professional journals, financial reports, and contracts and other legal documents as necessary, write reports, business correspondence, departmental policies and procedural manuals. Ability to identify problems, collect and analyze data, establish facts, and draw valid conclusions, provide solutions and act on them. Knowledge of Federal, State and higher education accounting and reporting requirements and standards. Knowledge of computer systems, software applications, and automated financial systems. Ability to demonstrate excellent verbal and written communication skills and superb conflict resolution techniques and be able to apply organizational, interpersonal, and leadership skills and maintain confidentiality. Strong interpersonal skills, to include the ability to build collegian relationships to support the mission of the department both internally and externally.

Benefits Overview

UT Health San Antonio offers an excellent benefits package for its employees. Employees who work at least 20 hours a week, with an appointment of at least 4.5 months, are eligible for benefits. 
Medical - UT SELECT Medical insurance is offered free for employees and administered by Blue Cross and Blue Shield of Texas. Family members can be added to the plan through payroll deduction. Employees and their dependents can also receive discounted copays and coinsurance when using UT Health Physicians, a network of 800 premier physicians including more than 100 specialists. Employees receive $50,000 of group term life insurance and $50,000 of basic accidental death and dismemberment insurance for free, with options to purchase additional employee and dependent coverage for both at group rates.
Dental - Three dental insurance plan options are available for employees and their families through Delta Dental Insurance Company, two PPOs and one dental HMO plan. Both PPO plans allow employees to choose any licensed dentist. 
Vision - Fully insured Vision Care benefits are offered by Superior Vision Services. Two vision plan options that offer either standard or enhanced vision benefits.
Disability - Employees can enroll in the Disability Insurance which provides income if a non-work related illness or injury prevents you from working.
FSAs - Employees can enroll in flexible spending accounts (FSAs) to set aside money from earnings before taxes for qualifying dependent day care expenses or out-of-pocket health care expenses. 
Retirement - Employees are eligible for either the Teacher Retirement System (TRS) or the Optional Retirement Plan (ORP). TRS is a defined benefit retirement plan which UT Health matches employee contributions. ORP is for eligible faculty staff employees. Voluntary retirement programs are also available to invest before- or after-tax dollars with the choice of five quality retirement plan providers. 
Time Off - A generous leave program offers multiple paid leave options:

• Front-loaded Paid Time Off: 128 to 208 hours (16 to 26 days) of Paid Time Off based on years of service, given at the start of each fiscal year. PTO may be prorated in year one based on date of hire.
• Extended Illness Bank: 8 hours (1 day) accrued per month which can be used for illness or injury after one day of Paid Time Off is taken.
• Paid Family Leave: Up to 240 hours (6 weeks) to care for a spouse, child, or parent after 6 months of consecutive employment.
• Holidays: 12 set paid holidays each year.

​​​ Discounts - Employees enjoy a range of discounts on services, tickets, and gym membership.
EEO Statement
UT Health San Antonio is an equal employment opportunity and affirmative action employer.  It is our policy to promote and ensure equal employment opportunity for all individuals without regard to race, color, religion, sex, gender identity, national origin, age, sexual orientation, disability, or veteran status.