Finance & Administration Assistant

Description

We are seeking a highly organized and detail-oriented Administrative Assistant to provide comprehensive support to the Finance and Administration Office. This role will support the Human Resources Team, the Accounting Team, and directly assist the Chief Financial Officer. The ideal candidate will be proactive, resourceful, and able to manage a variety of administrative tasks in a fast-paced environment.

Key Responsibilities:

HR Support:

• Assist with onboarding processes.
• Maintain accurate employee records and documentation.
• Help organize HR events, training, and communications.
• Support benefits administration and HR compliance tracking.

Accounting Support:

• Assist with accounts payable/receivable.
• Organize and maintain financial files and records.
• Assist with periodic reports, reconciliations, and data entry.
• Liaise with vendors/staff/faculty and handle routine accounting correspondence.

CFO Support:

• Schedule and coordinate meetings and prepare agendas.
• Assist with task coordination.

General Administrative Duties:

• Answer phones, greet visitors, and manage office supplies.
• Support cross-departmental projects as needed.
• Perform other administrative duties and projects assigned.

Requirements

• Proven experience as an administrative assistant or similar role.
• Experience supporting HR and Finance/Accounting functions preferred.
• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and familiarity with accounting or HR software.
• Exceptional organizational and multitasking skills.
• Strong attention to detail and accuracy.
• Excellent written and verbal communication skills.
• Ability to handle confidential information with discretion.
• High school diploma or equivalent required; associate or bachelor’s degree preferred.

Founded in 1833, Stephens College is the second-oldest women's college in the United States, dedicated to providing innovative, experiential, and career-focused education across various disciplines. Located in Columbia, Missouri, Stephens College continues to be a leader in women's education, fostering a community where students are empowered to lead, innovate, and excel. The college also provides flexible, co-educational master’s degrees and certificates for working professionals, and is home to the co-educational Conservatory for the Performing Arts at Stephens College.

Ranked (over and over again) as one of the best college towns in America, Columbia, Missouri, is home to 36,000+ college students and 118,000 residents. Columbia — conveniently located approximately 100 miles from both Kansas City and St. Louis — has it all: big-time college sports, film, music and arts festivals, a high-energy arts community, amazing recreation, and a great downtown with lots of places to eat, shop, snack and check out the latest bands. The Columbia community offers outstanding health care options, as well as excellent educational opportunities for every level of student (including our own Children’s School).

Stephens offers an attractive benefits package that includes health insurance, an Employee Assistance Program, Supplemental Retirement Annuity, Faculty/Staff Grants, tuition waivers and tuition paid undergraduate classes for dependents.    Full-time staff work 36 hours and are paid for 40!!

Be a part of this amazing community of innovative thinkers, doers and dreamers.

Stephens is an Equal Opportunity Employer and will recruit and employ qualified personnel without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, or status as a veteran.