PAYMENT SPECIALIST

Job Description

On your cover letter, indicate that you have a permanent procurement analyst title -or-reachable in the procurement analyst list. Otherwise you will not be considered for an interview.

The NYC Department of Environmental Protection (DEP) enriches the environment and protects public health for all New Yorkers by providing 1.1 billion gallons of high-quality drinking water, managing wastewater and stormwater, and reducing air, noise, and hazardous materials pollution. DEP is the largest combined municipal water and wastewater utility in the country, with nearly 6,000 employees. DEP's water supply system is comprised of 19 reservoirs and 3 controlled lakes throughout the system’s 2,000 square mile watershed that extends 125 miles north and west of the city.

The Agency Chief Contracting Office ACCO is responsible for managing all agency procurement and payment activity in accordance with all applicable city and state laws and regulations including General Municipal Law, City Charter, local laws such as LL1 for MWBE, Procurement Policy Board Rules and NYC Comptroller Directives. ACCO works cooperatively with DEP’s bureaus in support of their operational and programmatic needs including procurement of capital construction and related professional services (design, engineering, and construction management services), maintenance and repair contracts, and a wide array of supply and standard service contracts. In addition, ACCO staff manages agency compliance with vendor performance evaluations, MWBE participation goals, opportunities and requirements, prevailing wage, labor law compliance and vendor management. ACCO processes hundreds of both large and small contracts and thousands of payment transactions procuring about $2 billion in contracts annually. The ACCO consists of ten (10) organizational groups: Competitive Sealed Bids, Procurement Administration, Technology Development & Innovation, Contract Administration, Contract Compliance and Opportunities, Purchasing Management, Payments & Accounting, Negotiations and Contract Review, Large Contract Payments, and the Process Optimization & Change Management group.

The Payments and Accounting unit is responsible for processing capital and general expense funded contract payments for micro purchases; goods; services; fuels; chemicals; taxes; leases; land acquisitions; and miscellaneous payments. PAO processes an average of 30,000 invoices each fiscal year, with an aggregate value of $500 Million dollars, through the City’s Financial Management System (FMS) and Procurement and Sourcing Solutions Portal (PASSPort); payment updates are available on the Small Purchase and Contract Tracking (sPACT). PAO liaises between the Agency’s 21 operational and support bureaus, and vendors to resolve issues relating to payments, while adhering to the Prompt Payment section of the Procurement Policy Board (PPB) Rules and the NYC Comptroller's Directives.

As a Procurement Analyst II, Payment Specialist, the selected candidate will:

- Ensure payment information is entered into the Small Procurement and Contracts Tracking (sPACT) System in a timely manner. Review information for discrepancies; input correct and missing data.

- Ensure the completion of source documents and determine whether to continue payment process.

- Ensure payment vouchers are prepared, corrected, and accepted in a timely manner.

- Utilize the agency’s databases to enter and process vouchers for electronic transfers.

- Maintain payment voucher files and archiving system efficiently.

PROCUREMENT ANALYST - 12158

Qualifications

1. A baccalaureate degree from an accredited college and six months of satisfactory full-time professional experience in procurement of goods, services, construction or construction-related services, or professional, technical or administrative experience in contract negotiation/management; or
2. An associate degree or completion of 60 semester credits from an accredited college, and 18 months of satisfactory, full-time professional experience as described in “1” above; or
3. A four-year high school diploma or its educational equivalent and two and one-half years of satisfactory full time professional experience as described in “1” above; or
4. A combination of education and/or experience equivalent to “1”, “2”, or “3” above. College education may be substituted for professional experience under “2” or “3” above at the rate of 30 semester credits from an accredited college for 6 months of experience. However, all candidates must have at least a four year high school diploma or its educational equivalent and 6 months of the experience described in “1” above.
SPECIAL NOTES:
To be eligible for placement in Assignment Level II, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level I or one additional year of the experience described in "1" above.
To be eligible for placement in Assignment Level III, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level II or two additional years of the experience described in "1" above, at least one year of which must have been supervisory, or spent performing professional procurement duties equivalent to those performed at Assignment Level III.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.