Chief of staff

Company Description

Joining Mirabaud, means entering an entrepreneurial and innovative environment. With the 7th generation of the Mirabaud family working within the bank, the culture is that of a family business. With over 750 employees based in 10 countries worldwide, Mirabaud offers opportunities to develop one’s career across an international network of 15 offices.

Job Description

Executive Support and Strategic Coordination

• Calendar and Schedule Management: Efficiently manage the CEO's calendar, scheduling meetings, conferences, and travel arrangements to optimize time and priorities;
• Communication Liaison: Serve as the primary point of contact between the CEO and internal/external stakeholders, ensuring smooth communication and timely responses;
• Document Preparation: Draft, edit, and prepare reports, presentations, and correspondence for internal and external use, maintaining a high standard of professionalism.

Operational Oversight

• Project Management: Assist in the coordination and execution of strategic projects, ensuring deadlines are met and objectives are achieved.
• Board and Executive Meetings: Organize and facilitate board meetings, including agenda preparation, minute-taking, and follow-up on action items.

HR Coordination

• Act as HR Group Local relay;
• Provide a confidential HR support to all employees;
• Work closely with the line manager to resolve performance/disciplinary issues, in coordination with the HR Team in Geneva;
• Support and coach managers to ensure the effective management of colleagues and to deal with sensitive employee relations matters;
• Participate in the implementation of local policies and procedures relating to Employee Relations matters;
• Conduct interviews for employees leaving the company and coordinating the termination process locally and coordinating the termination process locally & with HR Group;
• Facilitate smooth onboarding process, coordinating with cross-functional departments to deliver a great first-day experience;
• Ensure the preparation and timely delivery of internal announcements (new joiners, organizational changes);
• In close coordination with the Recruitment team in Geneva, coordinate the recruitment process for the Dubai Platform.

Qualifications

• University Degree in Economics, Finance or Law;
• Min. 10 years’ experience in a similar role, in a Bank or Family Office, preferably based in the DIFC and DFSA regulated. Experience in project and HR management;
• Excellent organizational skills, excellent communication and interpersonal skills, open and approachable, natural team player and ability to interact with different cultures;
• Fluent in English, Arabic and/or French a plus.

Additional Information

Step into the action!

• Family-friendly and dynamic environment;
• Direct impact on the business, no matter your position or seniority;
• Work in an environment that encourages autonomy and entrepreneurship;
• Flexible working arrangements to help you achieve a better work-life balance;
• Variety of cultural and sporting activities during your free time;
• Inclusion and equal treatment;
• Various employee benefits & family friendly benefits.