Executive, Office Admin

We are seeking an Executive, Office Administrator to support general office operations, asset management, and the coordination of seminars, events, and academic visits at IDMxS, while working cross-functionally with stakeholders in a dynamic, fast-paced environment.

Responsibilities:

• Provide overall event management coordination including managing stakeholders, planning and execution. This includes liaison and support to speakers and/or VIP guests on flights and hotel bookings.
• Source, evaluate, negotiate and manage third party vendors and/or venues for the respective events/seminars.
• Coordinate and manage external vendors, support logistics preparation and assist in the execution of the events/initiatives.
• Responsible for scheduling internal/external engagements, arranging virtual meetings/conference calls.
• Assist with public outreach via website and preparation of marketing related materials.
• Assist with day-to-day operations of the office, such as office purchases, asset management, monitoring of office and pantry supplies.
• Other administrative duties as assigned by the supervisor.

Requirements:

• University Degree in any discipline.
• Minimally 4 years of post-degree working experience including event management and secretarial experience is an added advantage.
• Strong communications and interpersonal skills with a demonstrated ability in handling external vendors.
• Proficient in Excel and MS Adobe, Powerpoint, Access

We regret that only shortlisted candidates will be notified.

Hiring Institution: NTU