For Linklaters in Warsaw, we are currently recruiting for the Reward Assistant role.

You will be responsible for

Managing monthly reporting processes and ensuring timely, accurate delivery of benefit information to payroll and vendors.
Performing regular data checks and reconciliations across HR and vendor systems to maintain information accuracy.
Reconciling and processing vendor invoices, including overseeing partner benefit payments and handling partner queries.
Providing annual benefit recharges and year-end accruals to the finance team.
Supporting annual benefit renewals by managing data and liaising with vendors for UK staff and global partners.
Monitoring team inbox and responding to benefit queries from employees and partners, escalating complex cases as needed and collaborating on effective solutions.
Identifying recurring issues or questions to enhance benefit communications and propose improvements to ways of working.
Maintaining and updating the online benefits portal; ensuring data accuracy, resolving system issues, and supporting employees and partners with portal queries.
Assisting with the development and rollout of employee and partner communications to maximise engagement with benefits, including presenting overviews to new joiners or trainees.
Providing general administrative support to the Reward team, including attending benefit supplier meetings and assisting with ad-hoc projects.

Apply if you

Have min. 1 year of experience in an administrative role, preferably within an international environment. Experience in Benefits, Reward or HR is an advantage
Have strong analytical and Excel skills (including pivot tables and lookups)
Demonstrate attention to detail and problem-solving abilities
Possess excellent communication and organisation skills
Show initiative and adaptability in a collaborative environment
Are comfortable using HR systems (Workday or similar)
Are fluent in English

Location

Warsaw (hybrid model – 2 days per week at the office)

Benefits
Joining Team Linklaters will see you qualify for a range of benefits designed to reward the vital contribution you'll be making to our success. These include:

Private medical care
Free in-house fitness centre
Life insurance
Worldwide travel insurance for business and non-business travel
Benefit Multisport club card or subsidised travel card
Wide range of training opportunities

About Linklaters
Linklaters is a people business. Being best in class in the eyes of our clients means that our people must be exceptional.
We look not only for brilliant minds, but for people who will thrive in our environment: people who love working collaboratively and demonstrate the innovative, efficient, agile, entrepreneurial, and responsible mind-set we aim to bring to every interaction.
Ours is an environment of outperformance. We achieve this not with targets and incentives, but by fostering a positive, supportive, fair, and open atmosphere.
We respect and value difference but insist on inclusivity. We celebrate all aspects of diversity and challenge any form of bias, because we want everyone to feel that they belong. This is vital to our ability to work as one team, with a common mind-set.
We recognise that one size does not fit all. Our goal is to embed flexibility across our firm by giving everyone the opportunity to work in an agile way, whether as a regular pattern or on an ad hoc basis, and we will be happy to discuss this further.

What sets us apart

At Linklaters

We offer a truly global work experience and the opportunity to be involved in strategic projects that drive innovation and shape the future of our business
We belong to a firm that embodies its corporate social, environment and governance responsibility commitments
We celebrate diversity, equity and inclusion so our people can bring themselves to work
We advocate speak-up culture to empower our people in sharing their voices and an open-door policy to ensure they are listened to
We invest in custom-fit career paths for our people in line with their talents and aspirations
We provide agile working solutions to meet the changing needs of our people and our business
We are committed to people first relationships based on mutual trust, respect and appreciation
We support the health and wellbeing of our people, providing a safe space to talk about emotions and mental health with access to expert advice as needed
We invest in developing leaders of the future who demonstrate emotional intelligence and a passion to discover, coach and develop the talents of others

Technical Skills:

Administration

This list of duties and responsibilities above is not exhaustive. It is intended to describe the general content of, and requirements for, the performance of this job. As such, the role may also include the undertaking of additional tasks as required.