Procurement Officer

With 75 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Come join our 33,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!

Employee Contract Type:

Local - Fixed Term Employee (Fixed Term)

Job Description:

Developing and consolidation of APP (annual procurement plan) and POTT for AP offices.

• Compile the list of requests from field staff quarterly and annually
• Set the target date for the requests to be submitted from the field staff and follow up to accomplish the tasks.
• Consolidate the APP- annual procurement plan.
• Get the best supplier list and their offers.
• Develop the annual/quarterly purchasing plans based on the offers received from suppliers.
• Assist Project team on POTT preparation

Purchasing activities are done in accordance with prevailing WVM’s policies, standards, guidelines, and in a way of ethics and transparency.

• Make sure procurement committee are in place.
• Prepare purchasing process (quotation and tender) document based on submitted requests.
• Get the approval from appropriate level of authority and recommendation from procurement committee.
• Issue approved tenders to suppliers which are in the mailing list.
• Get the valid offers of reliable suppliers at least three suppliers.
• Scan the offers and prepare comparison of prices, specification, delivery and mode of payment, etc…
• Send completed document to finance for payment.
• Make sure all the related documents are kept in a secure place.

Support efficient administrative of ACL project office

• Assist Project team for apply sourcing strategy for arranging meeting and venue booking for visitors and staff
• Ensure all purchase are completed within allotted duration with good quality and reasonable prices.
• Prepare POTT, LDR encoder, APP, maintain fixed asset and non-fixed asset, etc…..
• Maintenance is done with appropriate schedule on office premises and assets
• Staff files, leaves and benefits records are kept properly and send to NO HR as necessary
• Required tax/ subscription/ revenue is paid as needed.

All financial documents (CDVs/DVs/JVs) are documented, filed, numbered and safely kept.

• Documentation of  day to day financial transactions
• All financial documents are safely kept
• Assist Field Accountant in checking employment expenditure reports and update subsidiary ledgers

To assume personal responsibility for career development

• By actively participating with manager in producing a relevant and jointly agreed development plan
• The plan will identify key areas which will assist in personal and professional development consistent with World Vision’s strategic goals

To adhere to World Vision Core Values

• By demonstrating an understanding of and commitment to World Vision’s Core Values in the approach to work and relationships

Required Professional Experience

• At least 2 years work experiences in the field of finance and procurement in commercial, public institution, INGOs

Required Education, training, license, registration and certification

• University graduate in any discipline

Preferred Knowledge and Qualifications

• Well-developed interpersonal and team skills
• Good knowledge of procurement process
• Computer Literate (Microsoft Office Applications)
• Knowledge of drafting legal agreements (e.g. contracts)

Applicant Types Accepted:

Local Applicants Only