Manager, Human Resources Projects

We’re looking for motivated, engaged people to help make everyone’s journeys better.

Reporting to the Regional Human Resources Director, US operations, the HR Project Manager is responsible for managing company-wide Compliance, HR governance including the intake, prioritization, project management, project reporting, change management, distribution, and communication mechanisms. Key activities include being main point on people initiatives, coordinating, planning, and executing project governance, tracking status of initiatives, actual vs plan, managing data collection and reporting and creating and executing overall internal communications standards for projects and initiatives.

Annual Hiring Range

• $95,000-$100,000

Benefits

• Paid time off
• 401k, with company match
• Company sponsored life insurance
• Medical, dental, vision plans
• Voluntary short-term/long-term disability insurance
• Voluntary life, accident, and hospital plans
• Employee Assistance Program
• Commuter benefits
• Employee Discounts

Main Duties and Responsibilities:

• Proactively manages and supports employee engagement initiatives from start to finish.
• Lead and manage core HR compliance processes including, but not limited to, Form I-9 verification and re-verification, mandatory labor law posters and employee notices, unemployment claim responses, and regulatory reporting requirements.
• Manage governance processes for recommending and updating HR policies and procedures; maintain a centralized library of regional and local policy documents. Communicate and support policy/process changes driven by legislative or regulatory updates.
• Serve as a key point of contact and provide hands-on support for HR compliance initiatives - drive planning, perform gap analyses, track progress, coordinate with internal stakeholders and field teams, ensure consistent adoption of agreed-upon practices and report out as part of action plan progress and implementation.
• Support field teams on compliance related inquiries, updates and project initiatives; research and coordinate with vendors to troubleshoot and resolve issues.
• Partner with Legal on compliance audits, including risk assessments, and implementation of corrective actions and plans.
• Proactively identify and present critical information to support complex decision making.
• Prepare reports and presentations based on analysis and present to leadership.
• Conduct root cause analysis and develop actionable insights and lessons learned to inform ongoing process improvements.
• Actively plan internal communication and engagement strategy including but not limited to setting targets and measuring progress and effectiveness of plan.
• Support HR leadership to design, edit, and manage internal communications across various channels (e.g., newsletters, Town Halls, emails, memos), ensuring consistency and alignment with organizational goals.
• Advice senior executives on effective messaging, aligned with strategic objectives, to guide clear and consistent delivery and advance stakeholder engagement.
• Partners with IT to identify, leverage and integrate technology that will increase the effectiveness and timeliness of internal communications.
• Build strong working relationships across multiple levels of the organization by understanding stakeholder needs and delivering tailored solutions.
• Foster and maintain good working relationships with vendors, leveraging them where appropriate and ensure proper upkeep with accounts. 
• Take ownership of special projects and perform additional duties as assigned.

Qualifications

Education:

• Bachelor’s degree required in Business Admin, HR, or Communications.

Work Experience:

• At least 5 years of progressively responsible HR Generalist experience including internal employee communications experience, and some departmental project management experience in a large corporate HR department
• Self-starter, with ability to manage tasks and handle multiple priorities with minimal supervision
• Prior experience working in a large organization that is deadline and project driven
• Experience working in transportation, hospitality, manufacturing, or food service environment desired but not required

Technical Skills: (Certification, Licenses and Registration)

• PHR or SPHR preferred
• Strong experience with HRIS (Workday and UltiPro) and Microsoft Office software suite, particularly Word, Excel, and PowerPoint
• Action oriented, highly organized and solution minded. Must be creative, up for the challenge and enjoy working collaboratively with others.
• Position requires experience and demonstrated competency in:
  • Supporting multiple projects simultaneously
  • Attention to detail and strong follow through
  • Business acumen
  • Communication skills
  • Cross-functional collaboration
  • Project management
  • Relationship building
  • Time management
  • Leadership
  • Influencing
  • Analysis
• Familiarity with the application and use of social media (LinkedIn, Facebook, Twitter, etc.) and related tools, technologies, and influences

Language / Communication Skills:

• Excellent communication (verbal and written), research, editing, interviewing and facilitation skills

Job Dimensions

Geographic Responsibility: Divisional

Type of Employment: Full-time

Travel %: Ability to travel up to 20% of the time.

Exemption Classification: United States only – Exempt

Internal Relationships: Corporate and field managers

External Relationships: Consulting vendors in project management

Work Environment / Requirements of the Job: Regular office environment

Budget / Revenue Responsibility: Not applicable

Organization Structure

Direct Line Manager (Title): Regional HR Director, US Operations

Dotted Line Manager (Title, if applicable): Not Applicable

Number of Direct Reports: 0

Number of Dotted Line Reports: 0

Estimated Total Size of Team: 2

gategroup Competencies Required to be Successful in the Job:

• Thinking – Information Search and analysis & problem resolution skills
• Engaging – Understanding others, Team Leadership and Developing People
• Inspiring – Influencing and building relationships, Motivating, and Inspiring, Communicating effectively
• Achieving – Delivering business results under pressure, Championing Performance Improvement and Customer Focus

Demonstrated Values to be Successful in the Position

Employees at gategroup are expected to live our Values of Excellence, Integrity, Passion and Accountability. To demonstrate these Values, we expect to observe the following from everyone:

• We treat each other with respect, and we act with integrity
• We communicate and keep each other informed
• We put our heads together to problem solve and deliver excellence as a team
• We have passion for our work, and we pay attention to the little details
• We foster an environment of accountability, take responsibility for our actions, and learn from our mistakes
• We do what we say we will do, when we say we are going to do it
• We care about our coworkers, always taking an opportunity to make someone’s day better

The above statements are intended to describe the general nature and level of the job being performed by the individual(s) assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required. gategroup reserves the right to modify, add, or remove duties and to assign other duties as necessary. In addition, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. Candidates may be required to go through pre-employment drug screen, criminal check and/or airport fingerprinting.

gategroup – an equal opportunity employer. We are committed to workforce diversity and actively encourage all qualified persons to seek employment with us, including, but not limited to, racial and ethnic minorities, women, veterans, and persons with disabilities.

We anticipate that this job will close on:

08/27/2025

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If you want to be part of a team that helps make travel and culinary memories, join us!