Initial Posting Date:

08/18/2025

Application Deadline:

08/28/2025

Agency:

Department of Corrections

Salary Range:

$5,349 - $7,736

Position Type:

Employee

Position Title:

Communications Coordinator, Operations & Policy Analyst 1 (Salem/Hybrid) Limited Duration opportunity

Job Description:

Communications Coordinator, Operations & Policy Analyst 1 – Limited Duration opportunity

ODOC Headquarters (Salem/Hybrid)

Oregon Department of Corrections

The Oregon Department of Corrections (ODOC) is currently seeking a Communications Coordinator to join its Public Affairs Division. This position is based at ODOC Headquarters in Salem, Oregon, and is approved for a hybrid work schedule. Frequent travel to Coffee Creek Correctional Facility in Wilsonville, Oregon, and potentially to other institutions is required. This is a limited duration assignment expected to last approximately 24 months.

This position is represented by American Federation of State, County, and Municipal Employees (AFSCME).

About the Job – Your Role

The primary purpose of this position is to lead and support project management efforts related to the implementation of the Gender Informed Practices Assessment (GIPA) across the agency. This role ensures timely, consistent, and strategic messaging; coordinates cross-divisional collaboration; and supports the successful execution of GIPA-related initiatives through internal communication, content development, and tracking of implementation milestones.

Minimum Qualifications:

Your application materials will be reviewed to verify that you have:

• A Bachelor's Degree in Business or Public Administration, Behavioral or Social Sciences, Finance, Political Science or any degree demonstrating the capacity for the knowledge and skills; OR
• Any combination of experience or education equivalent to three years technical-level experience that typically supports the knowledge and skill requirements listed for the classification.

Note: The specific job-related experience or education requirements will be listed by the recruiting agency based on the position under recruitment.

Requested Skills

• Advanced knowledge and experience in GIPA implementation practices
• Project Management Expertise - Formal training or proven experience in planning, organizing, and executing complex projects from start to finish, with an emphasis on keeping timelines, deliverables, and stakeholders aligned.
• Technical Proficiency - Competence with systems like SharePoint and digital file management to organize and disseminate policy information.
• Smartsheet Proficiency - Ability to create, maintain, and leverage Smartsheet for project tracking, workflow management, and collaborative reporting. Legislative Process Experience- Familiarity with legislative cycles, procedures, and the nuances of policy implementation in a state agency environment.
• Statutory Analysis Skills - Strong knowledge of how to locate, read, and interpret proposed legislation, statutes, and administrative rules; ability to extract key points, determine implications, and communicate them clearly to both technical and non-technical audiences.
• Writing and Communication - Skilled at drafting clear, concise, and persuasive materials, including reports, briefings, and guidance documents, while tailoring messaging for different stakeholders.
• Strategic Thinking and Problem-Solving - Ability to connect the dots between program goals, operational realities, and policy requirements, and to recommend actionable solutions.
• Collaboration and Relationship Building - Comfortable working across divisions, building trust with diverse stakeholders, and navigating sensitive or high-impact conversations with professionalism.
• Cultural Competence and Commitment to Equity - Demonstrates an understanding of and respect for diverse backgrounds, perspectives, and experiences and actively contributes to creating an inclusive, equitable, and discrimination-free workplace.

Required:

• Valid driver’s license

Application Information

• In the Work Experience section of your application make sure to include the dates and duties of all relevant positions and details to support how you meet these attributes. If you do not include education or work experience meeting the minimum qualifications, you will not be considered for the position. Only the candidates whose experience most closely matches the qualifications and requested skills of this position will be invited to interview. Applicants must meet the minimum qualifications on or before the job posting close date.
• The job posting closes at 11:59 PM (PDT/PST) on the close date. After you submit your application, be sure to respond to the two questionnaires relating to public records requests and veterans’ preference immediately following your submittal. These questions are necessary to complete the application process.
• Please monitor both your email and Workday account for updates regarding this recruitment.
• As part of our selection process, we may require additional assessment stages, such as written exercises, to further evaluate candidates’ qualifications. Meaningful participation in these exercises is required for all applicants moving forward in the process. Failure to complete the required exercise(s) within the specified timeframe will result in disqualification from consideration. All candidates who successfully complete these screening stages and meet the necessary requirements will advance to the next stage in the selection process.
• Please save a copy of this job announcement for reference, as it is not available for you to view after the announcement deadline.

Recruitment Timeline

(These dates are approximate and may change depending on operational needs.)

• Application Screening: Completed within 1–3 business days after the closing date.
• Written Assessment (optional): Conducted within one week of the closing date.
• 1st Round of Interviews:
  • Interviews will be conducted during the first part of September.

Working Conditions

This position is based at ODOC Headquarters in Salem, Oregon, and is approved for a hybrid work schedule. Frequent travel to Coffee Creek Correctional Facility in Wilsonville, Oregon, and potentially to other institutions is required. The work environment involves frequent interruptions, distractions, and competing priorities, requiring the ability to stay organized and focused. The position requires the individual to be a positive, dependable, and collaborative team member.

The position may involve interactions with hostile or distressed individuals seeking information or assistance and includes occasional entry into secure areas of correctional facilities, which may involve exposure to adult felony offenders. The Communications Coordinator represents the Department of Corrections and may act on behalf of the Assistant Director of Communications when sharing or gathering information, or when managing special projects or assignments. Due to the nature of the work, the position frequently handles sensitive and confidential issues that require a high degree of tact, discretion, and professionalism.

About the Department

The Oregon Department of Corrections is responsible for over 12,000 adults in custody in 12 state prisons throughout Oregon. It advises and evaluates counties regarding administration of probation and parole programs supervising more than 24,000 offenders in Oregon communities. The mission is to protect communities, promote accountability, and transform lives.

The Oregon Department of Corrections serves a diverse and changing population of people who are incarcerated and on supervision. We commit to creating an organization both reflecting the diversity of the population we serve and ensuring all employees thrive in a culture of safety, trust, and belonging. We strive to be an anti-racist corrections system. Welcoming, inclusive, and respectful of all people. Free of discrimination, harassment, and retaliation.

The Department offers a variety of programs and opportunity to create a safe and healthy environment to for our staff, volunteers, and adults in custody. Joining the Oregon Department of Corrections is joining a team working for the benefit of our communities through innovative and proven correctional practices.

Benefits

The salary range listed above is for non-PERS qualifying applicants. PERS qualifying applicants may be eligible for an adjusted range to reflect an additional 6.95%.

The State of Oregon provides a generous benefit package, which includes:

• Family health, vision, and dental insurance
• Vacation, sick leave, and 11 paid holidays
• 21 days paid military leave for national guard and reserve components
• Optional short and long-term disability
• Term life insurance
• Fully paid retirement program
• Oregon Saving Growth Plan
• Flexible spending accounts for health and childcare
• And more

About the Process – What to Expect

• After the application deadline, a recruiter will review submissions for education and experience to identify candidates who best fit the minimum qualifications and requested skills.
• Top candidates will be referred to the hiring manager.
• The hiring manager will review your application and schedule interviews.
• Interview will be held with a panel of stakeholders who have completed panel assessment training. Scores will be determined based on predetermined questions and scoring guides. Preferences points will be applied in compliance with relevant laws and bargaining agreements. There may be multiple rounds of interviews.
• Final candidates will have a background check, PREA check, and reference checks.
• A Classification and Compensation analyst will review the Workday Application of the successful candidate to determine starting wages. Learn more about Equal Pay.
• A job offer will be extended through Workday to the successful candidate. Congratulations, and welcome to the team!

Requirements for Employment

The successful candidate for this position must pass a Criminal Justice Information Systems (CJIS) fingerprint-based background check and maintain CJIS eligibility. Due to CJIS requirements related to system access, there may be some felony convictions that could disqualify you for this position. However, having a felony record does not exclusively restrict you from being considered as an applicant. CJIS clearance is done at the conditional job offer. If you have questions about whether or not your criminal record could disqualify for you, please contact the recruiter for more information.

Additional Information – Please monitor your Workday and email accounts. You may be contacted through Workday or have additional tasks to complete.

Equity, Diversity, Inclusion, and Belonging (EDI&B) is embedded in the Department of Corrections core values. The department strives to be a model employer committed to promoting diversity, equity, inclusion, and belonging. Ensuring legal compliance, efficiency, and exceeding expectations to deliver the best public services.

We are proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran or protected veteran status, genetic information and other legally protected characteristics. Additional information can be found from The U.S. Equal Employment Opportunity Commission (EEOC) Know Your Rights.

The Oregon Department of Corrections is responsible for complying with the Federal Prison Rape Elimination Act (PREA 42 U.S.C. 1997). PREA prohibits the Oregon Department of Corrections from hiring, promoting, or contracting with anyone, (that will have direct contact with residents), who has engaged in, been convicted of, or been civilly or administratively adjudicated for engaging in sexual abuse in confinement settings. Learn more about PREA.

Under Oregon Law, qualifying veterans may apply for veterans’ preference. Review our veterans’ preference page for details about eligibility. Please note – if you are a veteran, you will receive a task in Workday to upload your documents immediately after you submit your initial application. You will have up until 24 hours after the posted application deadline to submit the appropriate documentation.

Questions

If you have questions about the position, selection process, or need accommodations to participate in the recruitment process please contact the recruiter and reference the requisition number.

Recruiter: Maria Arellano, Maria.A.Arellano@doc.oregon.gov

Reference Number: 185559

• Workday will timeout after 15 minutes of inactivity. You may lose progress on your application.
• Workday performs weekly maintenance Friday evenings, and the system may be down for several hours.
• ODOC does not offer visa sponsorship. Within three days of hire, applicants will be required to complete an I-9 and confirm authorization to work in the United States.
• This applicant list may be used to fill future vacancies. Application information may be used throughout the entire selection process. This process is subject to change without notice.
• This announcement is intended as a general descriptive recruitment guide and is subject to change. It does not constitute either an expressed or implied contract. The pay and benefits on all announcements may change without notice.