Admin Coordinator, Art Science Museum Retail

WE TAKE YOU ABOVE BEYOND

Take your passion to the next level and work alongside other masters of their craft to build a fulfilling and rewarding career at Marina Bay Sands.

Job Responsibilities

• Provide administrative support to the Attractions Retail team.

• Provide high-level professional secretarial and administrative support by preparing statistical reports, such as sales, inventory, and retail performance metrics.

• Assist with departmental appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.

• Maintain and organise retail documentation, including invoices, receipts, and inventory records.

• Prepare purchase orders and requisitions for requested merchandise and supplies. Co-ordinate with the respective vendors and department in relation to merchandise and other related items.

• Liaise with other departments to maintain and promote efficiency in day-to-day operations.

• Receive calls from vendors, take and relay messages, respond to requests for information; provide/request information from vendors.

• Establish and maintain effective communication, coordination and rapport with Team Members and Management.

• Maintain confidentiality of sensitive materials and project the Company’s professional reputation

• Assist with inventory stock take and document the process

• Be an active member of the museum’s Admin Group, which includes representatives from each department who perform administrative duties.

• Perform any other tasks and projects assigned.

Job Requirements

Education & Certification

• Diploma or Degree in Business Administration, Tourism/Hospitality or Event Management or Project Management

Experience

• 2 or more years of experience in Clerical Work, preferably in a retail environment.

• Proficiency in MS Office (MS Excel, Outlook and MS PowerPoint, in particular)

Other Prerequisites

• Knowledge of office management systems and procedures

• Working knowledge of office equipment, like printers and copiers

• Excellent time management skills and the ability to prioritize work

• Attention to detail and problem-solving skills

• Excellent written and verbal communication skills

Marina Bay Sands is committed to building a diverse, equitable and inclusive workforce, providing equal opportunities as we grow our talent base to match our growth ambitions in Singapore. Our employees are committed to adhere to and abide by all rules, regulations, policies and procedures, including the rules of conduct and business ethics of the Company.