Associate Vice President, Facilities

Compensation

$0.00 Annual

Job Description Summary

The application deadline for this position is 11:59pm EST on September 17, 2025.

Santa Fe College’s Facilities oversees more than 1.3 million square feet of educational space encompassing classrooms, labs, offices, meeting spaces and multipurpose areas. The department consists of several divisions, including Planning and Design, Facilities Services, Construction and Business Administration, all of which support the college’s mission by creating environments that sustain the needs of the college community.

The Associate Vice President (AVP) of Facilities provides strategic leadership and oversight of the college’s Facilities department and is responsible for the successful planning, design, construction, operation, and maintenance of the Northwest campus, as well as six educational centers located throughout Alachua and Bradford counties. This position ensures that all facilities and grounds provide safe, functional, and sustainable environments, as well as quality service for students, employees, and the community.

Under the leadership of the Vice President and Chief Operating Officer (COO), this position oversees the stewardship of the college’s physical resources and is instrumental in the development of related policies, procedures, and standards to improve operational processes. The AVP effectively utilizes budgeted resources to advance the college’s goals, strategic plans, and academic mission and provides leadership for master planning, capital improvement plans, facilities maintenance and operations, capital projects, and real estate acquisitions. The AVP is also responsible for its unit’s procurement efforts, contract administration, personnel management, and other related priorities and initiatives. Additionally, this position serves as a member of the college’s Cabinet and liaises with external community organizations and agencies as the senior leader of Facilities.

**Salary is set by the President as per the SF Salary Schedule.

Job Description

Responsibilities and Duties Include:

• Provides strategic leadership and oversight of the entire Facilities department and sets a clear direction for the successful delivery of services that support the college’s mission, values, and goals.

• Ensures all college facilities are maintained in a safe, accessible, and sound manner and that all future facilities are designed and built in a professional, code compliant and sustainable manner.

• Participates in the planning and implementation of collegewide strategic goals and recommends actions to accomplish and sustain these goals.

• Establishes department-wide goals that are aligned with college-wide strategic initiatives; analyzes outcome metrics to evaluate overall performance and identifies alternative solutions to address any issues.

• Develops departmental-wide policies, procedures, standards, and guidelines that foster a culture of excellence, and which enhance and promote effective operations.

• Promotes innovative uses of technology and ensures department-wide use of best practices, including the use of work order systems and quality control systems.

• Provides fiscal oversight to the department’s operational and financial administration to optimize processes that produce fiscally prudent results, including preparing and submitting budget recommendations, advising on anticipated budget requirements, and administering the approved budget.

• Leads building and preventative maintenance initiatives, including routine facility condition audits and strategic deferred maintenance planning on both annual and long-term timelines; prioritizes tasks based on urgency of requests.

• Provides administrative leadership for the preparation and approval of the college’s capital outlay planning, which includes budget development, master planning, educational plant surveys, capital improvement plans, project priority lists, and state required reporting.

• Provides administrative leadership for the preparation and approval of the college’s capital outlay planning, which includes budget development, master planning, educational plant surveys, capital improvement plans, project priority lists, and state required reporting.

• Administers the college’s capital outlay program to deliver projects on schedule, within budget, and in accordance with regulatory requirements.

• Oversees the selection and management of design professionals, contractors, and construction managers, ensuring top talent is recruited and retained.

• Oversees the direction, development, and use of all contracts and agreements within the department to provide an effective, efficient, and compliant operation; builds professional relationships with contractors, vendors, and professional service providers.

• Promotes and facilitates a proactive safety-first approach work environment, which includes ensuring all personnel are properly trained, work is conducted in a safe and environmentally friendly manner and is compliant with applicable health and safety standards.

• Develops real estate strategies that support college programing and directs the property acquisition process for the college; manages and maintains real estate assets held for long-term use.

• Oversees and promotes the development of energy management and conservation efforts to reduce energy use and waste.

• Serves as a member of the college’s Emergency Management Team and participates in the emergency recovery and operations plans; directs implementation within department/scope of responsibility.

• Serves as liaison between the College and the Florida Department of Education in facilities matters, maintaining and fostering professional relationships.

• Oversees human resource functions and personnel to include providing direction, vision, and annual evaluation to direct reports; assesses staffing needs and leads recruitment and retention efforts.

• Participates in professional organizations to maintain awareness of new trends and developments in core areas of responsibility; incorporates and supports department-wide professional development.

• Complies with all published College Rules, procedures, guidelines, and laws/regulations governing public employees, including but not limited to those related to document retention and destruction, FERPA, and confidentiality.

• Strictly honors the privacy, security, and confidentiality of student records and other sensitive information according to appropriate state, federal, and college regulations, policies, and procedures.

• Provides service excellence through courteous, informed, accessible, and professional engagement.

• Performs other duties as assigned. 

Reports to: Vice President, Public and Government Affairs and COO

QUALIFICATIONS

Required: A bachelor’s degree in architecture, engineering, building construction, or a related field with at least (6) years of progressively responsible work experience in facilities management, as well as experience in budgeting and construction/maintenance-related fiscal controls. Prior supervisory experience leading related areas is required. A combination of relevant education and/or experience equal to ten (10) years will be considered.

Additional Requirements: A criminal background check will be conducted. Applicants must have a valid Florida Class E Operator (driver’s) license and be authorized to drive for the college. Must have working knowledge of applicable building codes and regulations, including but not limited to State Requirements for Educational Facilities (SREF), Florida Building Code, Florida Statutes, and Americans with Disabilities Act (ADA).

Preferred: A master’s degree in business, engineering, building construction, or a related field with prior work experience in a higher education institution.

General Knowledge, Skills, and Abilities

• Ability to work successfully in a multi-cultural environment.

• Adaptability to Change – able to be flexible and supportive, able to positively and proactively assimilate change in rapid growth environment.

• Analytical Aptitude & Problem Solving - able to analyze information, problems, situations, practices and/or procedures, collect and interpret data, reason logically, establish facts, identify and define existing and potential issues, recognize the interrelationships among elements, draw valid conclusions, develop recommendations, as well as alternative courses of action, select appropriate course, follow up, and evaluate.

• Communication – able to effectively communicate in a professional, diplomatic, empathetic, and tactful manner using preferred method and level as applicable to the job.

• Critical Thinking & Judgement - able to make well-reasoned, sensible, and timely decisions based on careful, objective review and informed analysis of available information, considerations, and other factors.

• Customer Service – ability to respond promptly and courteously to all questions from students and faculty, demonstrating patience and persistence when helping students with little or no computer skills.

• Ethics – able to demonstrate integrity, professionalism, civility, and a high degree of ethics in all job-related actions.

• Leadership – has demonstrated success as an entrepreneurial, high energy, driven, hands-on leader.  Possess expertise in selecting, training, developing, coaching, mentoring, and retaining a highly motivated workforce.

• Organization & Time Management – able to plan, schedule, and organize tasks related to the job to achieve goals within or ahead of established time frames.

• Problem Solving – proven skills in identifying issues, determining their cause, developing creative solutions, and following through with implementing resolutions.

• Team Orientation & Interpersonal — highly motivated team-player with ability to develop and maintain collaborative relationships with all levels within and external to the organization.

• Relationship Management – able to personally provide high level of interactive service to others, building relationships and addressing identified needs.

• Results Orientation – proven ability to set and exceed established targets.

• Systems & Software - proficient level of knowledge of Microsoft Office and/or relevant position software programs.

• Detail Oriented - Proven accuracy and attention to detail.

• Multi-task - Ability to expeditiously organize, coordinate, manage, prioritize, and perform multiple tasks simultaneously to swiftly assess a situation, determine a logical course of action, and apply the appropriate response.

Application Process:  All applicants must submit a completed online SF application, a letter of intent, an up-to-date resume/curriculum vitae, and unofficial academic transcripts (if applicable) to be considered for this position. Unofficial transcripts are only accepted for review purposes, official transcripts are required prior to any offer of employment being made.

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.

Santa Fe College (SF) is committed to maintaining a work and educational environment that embraces diversity and where no member of the college community is excluded from participation in, denied the benefits of, or subject to discrimination in any college program or activity based on: their race, ethnicity, national origin, color, religion, age, disability, sex, pregnancy status, gender identity, sexual orientation, marital status, genetic information, political opinions or affiliations, or veteran status. This commitment applies to employees, volunteers, students, and, to the extent possible, to third parties, applicants for admission, applicants for employment, and the general public. sfcollege.edu/eaeo
 
Inquiries regarding non-discrimination policies or concerns about discrimination or harassment, including concerns about sexual harassment or sexual violence under Title IX, should be directed to: equity.officer@sfcollege.edu

Santa Fe College reserves the right to extend deadlines and/or not to offer advertised positions. Preference will be given to eligible veterans and spouses of veterans.