Program Coordinator

• Full time, fixed term until 31st August 2028  

• Provide coordination and operational support to the myResearch Sydney program which is delivering a significant digital transformation for the University  

• Base Salary $126,065 - $142,171 + 17% superannuation

About myResearch Sydney

myResearch Sydney is a multi-year project to make Sydney a better place to work and a place that works better. It will effect a digital transformation of our research administration to enable easy access to high fidelity data and information, and smoother administrative workflows. Our goal is to free up time for researchers and research support staff to allow us to focus more on core priorities.

As one of the flagship projects of the University of Sydney’s 2032 strategy, myResearch Sydney touches upon numerous strategic priorities, and impacts the work of many academic and professional staff. As such, myResearch Sydney is a high-profile strategic project with a significant stakeholder engagement component. Business led, the project is driven from the University’s Research Portfolio and involves multiple delivery partners including Information and Communications Technology (ICT), Advanced Analytics & Planning (AAP), Finance, Human Resources (HR) and multiple partners in our faculties and schools.

About the opportunity

As the Program Coordinator, you will coordinate and provide operational support related to the delivery of the myResearch Sydney program. Under the direction of the Program Director, you will be working to manage and oversee the organisation, structure, processes and resources to support the effective management of activities and deliverables to ensure milestones are achieved and benefits realised.

Your key responsibilities will be to:

• manage program organisation and establishment ensuring the workstreams and projects have the technology, digital resources, and physical space and resources necessary to deliver  

• develop the overall program roadmap collaboratively with workstreams and project teams ensuring that critical deliverables are prioritised  

• develop and embed program governance and reporting to monitor implementation, progress and delivery  

• manage program stakeholders in collaboration with workstreams and project teams to ensure that deliverables and milestones are achieved  

• manage program financials and produce reports for the Program Director and as required for governance committees and finance. 

About you

• experience coordinating or managing multiple large or complex projects / initiatives with the ability to work to deadlines and manage competing demands  

• highly organised with a strong attention to detail and an ability to plan and analyse  

• experience coordinating or managing a diverse and large group of stakeholders on large or complex projects  

• experience managing budgets and controlling expenditure for a project and a working understanding of financial management  

• excellent interpersonal and communication skills with sound negotiating and conflict resolution skills and the ability to use discretion and tact  

• ability to work both independently and as part of a team, take initiative and exercise sound judgment to resolve routine matters 

• experience in the higher education or tertiary sector or a complex, multi-faceted organisation. 

Sponsorship / work rights for Australia

You must have unrestricted work rights in Australia for the duration of this employment to be eligible to apply. Visa sponsorship is not available for this appointment.

Pre-employment checks

Your employment is conditional upon the completion of all role required pre-employment or background checks in terms satisfactory to the University. Similarly, your ongoing employment is conditional upon the satisfactory maintenance of all relevant clearances and background check requirements. If you do not meet these conditions, the University may take any necessary step, including the termination of your employment.

EEO statement 

At the University of Sydney, our shared values are trust, accountability and excellence and we strive to be a place where everyone can thrive. We are committed to creating a University community that thrives through diversity and reflects the wider community that we serve. We deliver on this through our commitment to diversity and inclusion, evidenced by our people and culture programs, as well as key strategies to increase participation and support the careers of Aboriginal and Torres Strait Islander People, women, people living with a disability, people from culturally and linguistically diverse backgrounds, and those who identify as LGBTIQ+. We welcome applications from candidates from all backgrounds. 

We are proud to be recognised as an Australian Workplace Equality Index (AWEI) Gold employer. Find out more about our work on diversity and inclusion. 

How to apply

Applications (including a cover letter, CV, and any additional supporting documentation) can be submitted via the Apply button at the top of the page.  

For employees of the University or contingent workers, please login into your Workday account and navigate to the Career icon on your Dashboard.  Click on USYD Find Jobs and apply.

For a confidential discussion about the role, or if you require reasonable adjustment or any documents in alternate formats, please contact Kale Claffey Recruitment Operations by email to kale.claffey@sydney.edu.au

© The University of Sydney

The University reserves the right not to proceed with any appointment.

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Applications Close

Sunday 31 August 2025 11:59 PM