Department Coordinator I (hourly, union)

Description

The Office of Intercultural Development (OID) aims to cultivate an environment in which members of the Lafayette community value one another, engage in meaningful dialogue, and develop skills to enact social change. The Department Coordinator supports all staff within the Office of Intercultural Development and the Office of Religious and Spiritual Life. Our goal is to promote diversity and inclusion and create the optimal learning environment for all stakeholders.

 

What we need:

 

An individual who is a passionate self-starter looking to contribute to a dynamic team and ready to engage with community members. The Department Coordinator position serves as a receptionist or first- line liaison to internal and external contacts and provides general office support. This position reports to the Executive Director of Intercultural Development.

 

 

Specific Responsibilities (but not limited to):

 

 

• Prepares correspondence, take minutes at various meetings, prepare and distributes meeting/committee/training materials and formal communications, prepare mail merges and other mailings.

• Manage and maintain multiple calendars, schedule appointments and set up meetings

• Provide assistance with event/programming/training planning, including preparation of work orders, purchase orders, requisitions, check requests, budgets, tracking event attendance, catering requests, scheduling space using EMS and other related tasks.

• Maintain the office files which include highly confidential material.

• Accurately maintain and reconcile multiple budgets utilizing the College’s Financial management software (Banner). Create weekly budget reports to reflect up-to-date budget balances. Submit transfer of funds (TOC) requests.

• Assist with onboarding of new staff and student employees: Initiate requests to ITS prior to start date, submit building/office key request, complete forms for access to budgets, P-card request, initiate sharing of calendars, set up a meet and greets with various departments, order business cards, and name badge, as well as office supplies.

• Purchasing – travel expense, payment authorizations, cash advances

 

Qualifications

• A great sense of humor

• Proficiency with Microsoft Office & Google Office Suite, Zoom, Canva, Word Press, Adobe

Acrobat, and experience with an institutional database (Banner).

• Demonstrated aptitude for learning, interpreting, and disseminating highly technical information, regulations, and procedures

• Experience working with diverse populations within an intercultural context

• Strong time management, prioritization, and multitasking abilities

• Will be certified as a Designated School Official (DSO) to assist the International Student Office; prior DSO experience is welcomed but not required.

• Ability to manage time and tasks efficiently and complete projects in a timely manner.

• Ability to speak knowledgeably to students, faculty, and staff about multicultural issues.

• Excellent writing, typing, proofreading, and organizational skills with attention to details.

• Ability to work in a team environment and independently with minimal supervision.

• Must exhibit a friendly and professional demeanor with a positive attitude, excellent phone skills, and the ability to provide outstanding customer service.

We invite qualified, professional, passionate applicants who value cultural competency for this position. Lafayette College complies with all applicable federal and state legislation and does not discriminate in any way on the basis of race, color, religion, sex, sexual orientation, gender identity, and expression, national origin, age, or disability.

Application Instructions

It is the College’s intention to fill job vacancies from within the College before hiring new employees, providing employees are available with the necessary qualifications. Internal candidates who make application within 3 working days following the posting, will be considered first. Applications from candidates not currently employed by the College will not be considered in the first 3 working days following the posting and will only be considered if there are no qualified internal applicants.

Must provide your Lafayette College ID number (L#). If you do not know your Lafayette College L number, please call Human Resources at (610) 330-5060.

For consideration, please submit a resume and cover letter addressing job qualifications and the names of three professional references via interfolio. Please also include a 2 minute video to address the following questions: "what does multicultural competency mean to me, and how do I see it practiced/displayed within this role?

 

Equal Employment Opportunity Statement

Lafayette College does not discriminate, or permit discrimination, on the basis of race, color, national or ethnic origin, disability, religion, age, military or veteran status, sex, sexual orientation, gender identity or expression, marital or familial status, pregnancy, genetic information, or any other characteristic protected by law in any educational programs and activities it operates, including admissions or employment, as required by Title IX of the Educational Amendments of 1972 (which requires that the College not discriminate on the basis of sex); the Americans with Disabilities Act of 1990 and Section 504 of the Rehabilitation Act of 1973 (which require that the College not discriminate on the basis of disability); Title VI of the Civil Rights Act of 1964 (which requires that the College not discriminate on the basis of race, color, or national origin); Title VII of the Civil Rights Act of 1964 (which requires that the College not discriminate in employment on the basis of race, color, religion, sex, or national origin); the Age Discrimination Act of 1975 (which requires that the College not discriminate on the basis of age); and other applicable laws and College policies.  Individuals may report concerns or questions to the Director of Educational Equity/Title IX Coordinator.  Copies of relevant policies and procedures can be found at https://sash.lafayette.edu/policies-laws/.