TMD - Human Resources Specialist II (CAPPS Time and Leave Specialist)

APPLICATIONS SHOULD BE COMPLETED ONLINE THROUGH CAPPS RECRUIT AT:
https://capps.taleo.net/careersection/ex/jobdetail.ftl?job=00051388

APPLICATIONS SUBMITTED THROUGH WORK IN TEXAS:
Applicants may submit applications through Work In Texas (WIT), however, applicants must complete the supplemental questions in CAPPS Recruit to be considered for the position. In order to complete the supplemental questions, please register and/or login to CAPPS Recruit and access your profile. Go to CAPPS Recruit to Sign In (Link: https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en)

Your job application must be complete and thorough including responding to all the supplemental questions. Your application must contain complete job histories, which includes job titles, dates of employment, name of employer and a description of duties performed. If this information is not submitted, your application may be rejected because it is incomplete. Resumes do not take the place of this required information.

NOTES TO THE APPLICANT: 

TMD State Employees support the Texas Military Department by delivering critical services that enable the agency to meet its strategic goals.  Your work will contribute to the support we offer our Texas National Guard members, thereby multiplying their capability to serve at home and abroad as missions dictate.  The Texas Military Department provides a benefits package that includes, but is not limited to:

• Health insurance benefits (employee premiums are covered at 100%, family premiums at 50%)
• Optional Vision, Dental, Life, and Disability insurance at competitive rates
• Generous paid vacation, sick leave, and State and Federal holidays
• Defined benefit retirement structure known as a cash balance benefit, with a state match equal to 150% of the account balance at retirement and guaranteed earnings of at least 4% annually
• Additional voluntary retirement savings programs (Texa$aver 401(k) and 457 programs)
• Flexible spending account options for medical and childcare expenses
• Potential for modified work schedules including flex, compressed, or telework (position dependent)
• Free access to Camp Mabry Museum and historical structures
• Robust free training access through Texas Military Department’s Web-Based Learning Program
• Expansive Employee Assistance Program and complimentary counseling services
• Employee Wellness and Physical Fitness Programs

Military membership is not required for this position.

ABOUT US:

Our Agency: The Texas Military Department (TMD) is commanded by The Adjutant General of Texas, the state's senior military official appointed by the governor, and is comprised of the Texas Military Department (State & Federal Civilian Employees), the Texas Army National Guard (TXARNG), the Texas Air National Guard (TXANG) and the Texas State Guard (TXSG).

Our Vision: America’s premier state military organization comprised of professional mission-ready forces, fully engaged with our communities, and relevant through the 21st century.

Our Mission: Provide the Governor and the President with ready forces in support of state and federal authorities at home and abroad.

BRIEF POSITION SUMMARY

Performs routine (journey-level) human resources management work. Work involves administering the time and leave benefits program and ensuring compliance with state and federal laws and regulations. Reports to the Payroll Manager and works under moderate supervision, with limited latitude for the use of initiative and independent judgment.

WORK HOURS: Monday – Friday, 40 hours a week

ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES

• Implements and administers the agency’s time and leave accounting program.
• Monitors and audits Centralized Accounting and Payroll/Personnel (CAPPS) time and leave activities.
• Reviews and analyzes CAPPS timesheets to ensure compliance with appropriate agency policies and procedures, state and federal statutes and other relevant laws.
• Resolves exceptions/errors in CAPPS daily.
• Coordinates with the Payroll Officer for issues impacting employee pay.
• Monitors various CAPPS time and leave reports including the Needs Approval query and Scheduled Hours to Pay (SCHAP) Not Processed query on a regular basis; follows up with managers and employees to ensure timely entries and correct errors.
• Enters, updates and/or retrieves information from CAPPS relating to employee time sheets.
• Monitors employees leave balances and FLSA overtime hours.
• Processes overtime payouts in coordination with management and the Payroll Officer.
• Monitors employee separations and ensures leave balances are transferred out appropriately.
• Maintains supporting documentation for employee time and leave activities.
• Responds to audit requests related to time and leave accounting.
• Communicates and disseminates reminders and deadlines to employees and managers related to time and leave activities in CAPPS.
• Runs the fiscal year end (FYE) Annual Leave Conversion and Sick Leave Pool FY balance processes after the FYE conversion has completed.
• Enters, updates, and retrieves information needed to complete the FYE Emergency Leave Report.
• Coordinates with the Senior Leadership Management Office (SLMO) for management of Command Group timesheets.
• Coordinates with the HR Benefits & FMLA Coordinator and Workers Compensation Coordinator for leave activity related to Workers’ Compensation, Family Medical Leave Act (FMLA), sick leave pool and sick leave donations.
• Serves as Military Leave Coordinator; maintains Military Status forms and awards military leave annually to eligible employees, tracks, and reports employees currently in the military; monitors employees on extended leave for military purposes and coordinates with the employee, managers, HR Benefits Coordinator and Payroll Officer for benefits and pay issues during the extended leave.
• Monitors and tracks special leave areas including administrative leave, emergency leave, investigation leave, leave without pay, and other authorized leave.
• Provides advice and assistance to managers and employees on agency time and leave policies and procedures.
• Conducts training for HR staff, employees and managers related to time and leave.
• Assists in planning, developing, revising, and implementing human resources policies, procedures, and forms.
• Identifies time and leave issues and recommends solutions and process improvements.
• Attends work regularly and observes approved work hours in accordance with agency state employee policies & procedures handbook.
• May be required to perform duty in support of national emergencies, disasters, and other missions, to include holidays and weekends.
• Performs related work as assigned.

MINIMUM QUALIFICATIONS

EDUCATION:

• Graduation from an accredited four-year college or university is required (see substitution).

EXPERIENCE:

• One year of experience in human resource and/or administrative management work is required.
• Experience using MS Word, Excel and Outlook is required.

PREFERRED EXPERIENCE

• Experience administering a time and leave accounting program for a state of Texas agency is preferred.
• Experience using CAPPS Time & Labor is preferred.
• Experience with fiscal year end activities is preferred.

SUBSTITUTION:

• Additional years of experience administering a time and leave accounting program may substitute for the required education on a year-per-year basis.