Financial Associate - PN 20009460 & 20099689

The Ohio Department of Education and Workforce is a diverse team of passionate, education-focused professionals responsible for overseeing and enhancing the quality of education for each of Ohio’s 1.7 million students. The Department provides the resources and supports essential to raising student achievement and accelerating learning opportunities, advancing the connectivity between K-12 and postsecondary learning, creating programs to support and expand workforce experiences, and ensuring students have the necessary supports to be ready each day to learn.

As the governing body responsible for overseeing and enhancing the quality of education within the State of Ohio, the Department of Education and Workforce is dedicated to promoting educational excellence and ensuring equal access to learning opportunities for all students. The Department is committed to collaborating with schools, districts, educators, students, families, businesses, nonprofits and all stakeholders to achieve our educational goals.

What You'll Do:

Analyzes and assists with the processing of monthly claims for the United States Department of Agriculture (USDA) Nutrition Programs:

• posts payments;
• researches and ensures payments are dispersed in timely fashion [e.g. routinely monitors reimbursement claims; Centralized Payment System (CPS) and Ohio Administrative Knowledge System (OAKS) to find payment information];
• researches automated systems; verifies accuracy of data on reports & supporting documents;
• provides assistance to internal and external customers using the Claims Reimbursement and Reporting System (CRRS) regarding reimbursements and reports;
• contacts sponsors to ensure claim deadlines are met;
• researches returned reimbursement checks; 
• researches and prepares information for lost or voided checks;
• submits completed paperwork to fiscal office for re-issuance of lost or voided checks. 

Serves as backup in creating and validating reports for submission to the USDA’s Federal Nutrition Services (FNS):

• assists with the drafting of collection memos for recovery of overpaid funds;
• enters checks received for fund recovery in CRRS, sponsor folders and SharePoint;
• delivers fund recovery checks to the Department fiscal office for deposit in OAKS;
• assists with CRRS password changes and processing of access requests;
• assists with the calculation of fiscal actions found in nutrition program compliance reviews and tracks results notification letters;
• assists with certified letters;
• assists with regular reconciliation between CRRS, OAKS and FNS.

Assists with the review of financial statements, bank statements and supporting documentation for potential new sponsors that wish to participate in the Child and Adult Care Food Program.

Performs other duties as assigned: manages office records & files and serves as backup for customer service.

The work location of this position is 25 South Front Street, Columbus, Ohio 43215. You will be required to report to this work location full-time, if selected.   

If this position is filled with an internal employee who has an approved telework agreement, the employee may be required to report in-person during the initial training period.

Starting compensation for this position is $22.96 hourly/$47,757 annually with the opportunity to advance in pay after 6 months. The top of the pay scale for this position is $58,074 annually.

The Ohio Department of Education is an Equal Opportunity/Affirmative Action Employer that values diversity and seeks talented individuals from diverse backgrounds. Candidates are considered for employment without regard to race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status or any other legally protected class.   Questions or concerns about this should be directed to the Assistant Chief of Human Resources in the Office of Human Resources.