Administrative Staff Assistant

Title: Administrative Staff Assistant

State Role Title: Executive Secretaries and Administrative Asst

Hiring Range: $54,075-$60,128

Pay Band: 3

Agency: Virginia Department of Health

Location: Dept of Health

Agency Website: www.vdh.virginia.gov

Recruitment Type: General Public - G

This is a restricted position, which is solely funded by the (Public Water System Supervision (PWSS) Grant) for a year (July 1, 2025) period ending (June 30, 2026).

 

Job Duties

To independently perform a wide range of complex administrative and program support functions for executive-level management, requiring discretion, sound judgment, and knowledge of agency policies and procedures. This position serves as a key liaison to internal and external stakeholders, provides guidance to staff to ensure consistency and quality, and supports decision-making through research, data gathering, and the development of clear, concise summaries and reports.

Minimum Qualifications

• Knowledge of administrative and office principles and practices.
• Proficient in the use of automated systems, word-processing, and importing data into spreadsheets, creating new spreadsheets, manipulating data in existing spreadsheets, presentation software, proofreading and editing correspondence and reports and creating

PowerPoint presentations.
• Ability to successfully interact and communicate with all levels of agency staff, government officials and the teneral public, orally and in writing.
• Ability to work independently, be self-motivated, maintain confidentiality and deal with sensitive issues requiring discretion and sound judgment.

Additional Considerations

• Experience in an administrative/office setting.
• Understanding of the operations of state government, such as relevant programs, policies, and organizational structure.
• Experience with the legislative process and the Virginia General Assembly session.
• Experience with business, finance, accounting, or general office customer service
support.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

VDH accepts only on-line applications. Faxed, mailed, or e-mailed applications will not be considered. Applications are accepted until 11:55 p.m. on the job closing date. Applications and/or resumes should include relevant work history which indicates your qualifications for this position.
Employment is contingent upon satisfactory results of a state and federal criminal history background check and the Department of Social Service’s Child Abuse and Neglect Central Registry check, U.S. HHSIG Exclusion List check, employment reference check and E-Verify. Other financial, credit, driving, background checks or completion of Statement of Economic Interests may be required for certain positions.

Contact Information

Name: Quintella Ivory

Phone: 804.664.3623

Email: Quintella.ivory@vdh.Virginia.gov

 

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.