Description

Baskervill is an award-winning, multi-disciplinary design firm with offices throughout the country and in Gdansk, Poland. Our Richmond office is currently looking for a detail-oriented Administrative Coordinator to support our growing firm. Administrative Coordinators are trusted partners in matters of day-to-day team support, proposal and contract development and execution, meeting coordination and logistics, data integrity and information management. Sound interesting? Let’s talk!

What you’ll be doing:

Serve as the primary support for proposal and contract development for both client and consultant agreements and administrative needs, in alignment with the firm’s identified risk management protocols
Prepare and proofread team and project-based correspondence and reports
Manage project-related documentation via project database(s) and servers
Serve as a primary project contact in coordination with clients, consultants, contractors, and vendors
Coordinate internal team meetings and in-person client meetings, as required
Consistently meet deadlines, work independently after receiving brief explanations and respond to inquiries in a timely manner
Provide back-up to other Administrative Coordinator teammates and Front Office staff, as needed

Here’s what you’ll need:

7-10 years of relevant administrative and support experience (or equivalent) required
Experience working for various stakeholders in a team-based setting required
Knowledge and understanding of contracts and legal terminology required
Knowledge and understanding of a project budget as it relates to agreements and project setup
Strong editing and grammatical skills required
In-depth knowledge of Microsoft 365 applications required
Attention to detail, especially with contracts and other legal documents
Experience with Deltek Vantagepoint, Newforma, AIA Catina and Bluebeam Revu preferred

What we offer:

Medical, dental, and vision insurance
Paid parental leave
401K match
Short- and long-term disability
Volunteerism opportunities and support
Flex/remote work
Paid personal time
Paid holiday time
Paid floating holiday
Flex spending account
Competitive salary commensurate with experience and skills

Baskervill is proud to be an equal opportunity employer M/F/Disability/Veteran, and drug-free workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any protected status as defined by law. Baskervill will provide reasonable accommodations when requested by a qualified applicant or candidate with a disability, unless such accommodation would cause undue hardship.

If you are disabled or otherwise unable to apply online, please mail to: Job#AC4-25-2 Baskervill, PO Box 400, Richmond VA 23218. If you require assistance, you may reach us at careers@baskervill.com or call 804-343-1010.