Purchasing Automation Specialist

Description

The Purchasing Automation Specialist will initially focus on traditional purchasing responsibilities while actively supporting the development and implementation of AI-driven automation tools. Over time, this role will transition into optimizing and streamlining procurement through AI and process automation. The ideal candidate actively seeks process improvements, has a growth mindset, and is hands-on.

Job Responsibilities:

Quoting & Automation:

• Generate and track quotes for clients, ensuring accuracy and timely submission.
• Leverage AI to analyze vendor quotes for best pricing.
• Ensure all quotes are dated, error-free, and concise.

Purchasing & Vendor Management:

• Manage purchase orders, ensuring timely arrivals and tracking through open P.O. reports.
• Communicate with technicians to confirm part requirements and approvals.
• Assist warehouse team in confirming and optimizing scheduled jobs.
• Build vendor relationships and evaluate new suppliers.
• Monitor competitors to proactively satisfy and retain clients.
• Maintain awareness of market conditions and procurement trends.

Future Responsibilities – AI & Process Optimization:

• Support the development of AI solutions to enhance accuracy and efficiency.
• Use predictive analytics to anticipate purchasing needs.
• Automate workflows for scheduling, work orders, and status updates.
• Continuously refine procurement processes through automation.

Customer Service & Communication:

• Provide timely updates to coordinators and managers.
• Assist in resolving client complaints with AI-driven insights.
• Conduct daily check-ins with dispatchers and client relationship managers.
• Engage with vendors to address recurring issues and improve collaboration.

Requirements

Required Skills & Qualifications:

• Bachelor’s degree required.
• Purchasing experience with automation tools, AI, or ERP systems.
• Strong vendor management and communication skills.
• Proficiency in Microsoft Excel for data analysis, reporting, and automation.
• Experience with data-driven decision-making and process optimization.
• Problem-solving, time management, and customer service skills.
• Proactive mindset for automation and process improvements.
• Hands-on approach with both strategy and operations.
• Ability to multitask and prioritize urgent requests.
• Dedication to high-quality customer service and relationship building.

Eligibility Requirements:

• Must work from the office in Stratford, CT.
• Employment/education verification required.
• Must be authorized to work in the U.S. full-time.
• Encon is a drug-free workplace requiring post-offer drug testing.

Encon Heating & AC complies with applicable Federal civil rights laws and does not discriminate on the basis of race, color, national origin, age, disability, or sex. Encon Heating & AC does not exclude people or treat them differently because of race, color, national origin, age, disability, or sex.

CT LIC # HTG-0386317-S1

Putnam NY LIC# 31097

Westchester NY LIC # WC-33774-H21

MEC # 1093

AA/EOE