Full-Time Administrative Coordinator- Rossmoyne

High Associates Ltd. was established in 1980 to develop, sell, lease and manage commercial and industrial real estate.  Since that time, we've steadily grown in the depth and breadth of our services by focusing on providing exceptional support to our clients and tenants and always striving to exceed expectations.

High Associates Ltd. is currently searching for a Full-Time Administrative Coordinator. The Administrative Coordinator's main responsibility is to provide administrative support to the Commercial Property Manager, Rossmoyne/Highlands/Crossing/Suburbia and members of the Brokerage Services Team including, but not limited to, calendar management, meeting material preparation, document preparation, as well as daily tasks, such as: mail retrieval, maintaining adequate office supplies, responding to telephone calls (both maintenance and leasing inquiries), filing, key management, and processing accounts payable. Monitors and answers active sales phone line and directs callers to appropriate team member to respond to their inquiries.

This position is based out of the Rossmoyne office in Mechanicsburg, PA.

This is a Full-Time Position working Monday-Friday from 8:00am-5:00pm. 

Minimum Qualifications:

• High school diploma with additional general business training required
• A minimum of four (4) years administrative and or customer service experience including basic Microsoft software knowledge required
• Valid Driver's License required 

Preferred Qualifications:

• PA Real Estate License Preferred
• PA Notary Certificate Preferred
• Knowledge of MLS and other real estate applications preferred

Key Skills And Competencies:

• Excellent written and verbal communication skills
• Strong attention to detail
• Ability to manage multiple priorities effectively
• Discretion in handling confidential information

Essential Job Functions:

• Act as a primary contact for tenants both in person, by email and by phone. Answer questions, provide assistance, and positively impact tenant retention by providing excellent customer service and follow through.
• Answer phone calls from incoming tenants for managed portfolios. Enter maintenance requests into Building Engines or similar software. If needed, call maintenance team or vendor for status or to assign work.
• Attend weekly sales team meeting and document minutes.
• Process invoices on behalf of the Commercial Property Manager Rossmoyne/Highlands.
• Collaborate with Property Manager and Brokerage Team to lease and serve the Executive Offices. Activities include showing the space, ensure all vacant offices are in move-in condition, coordinate move-in activities such as signage, furniture placement, phone and internet connectivity, key management, and new tenant orientation. Ensure adequate staffing is in place for the front office/reception, acting as reception back-up as necessary, providing required phone coverage and greeting of guests. Ensure proper operation of all office equipment and order supplies necessary for kitchens and offices, Make recommendation on capital replacements of furnishings
• Lead planning of tenant events, marketing events, and trade organization functions to promote High Real Estate Group, LLC in a professional and positive manner. This will require cooperation with the Brokerage Team and Property manager as well as, potentially, other High affiliates. This includes scheduling, booking venues, catering, guest list compilation, invitations, RSVP management, and other organizational tasks as required.
• Prepare Status of Clients Report for the Rossmoyne portfolio on a quarterly basis for distribution to the High Properties Limited Partner meeting, obtaining data from regional offices.
• Acts as secretary to the Rossmoyne Business Owners Association.
• Perform other duties and assignments as assigned.

Working For The High Companies:

At High Associates co-workers always come first. This belief is as strong today as it was when The High Companies was founded over 90 years ago!

Excellent benefits including medical, dental and vision available for full-time coworkers. Vacation is offered to regular full-time coworkers and is earned annually on your anniversary date. You may carry over a portion of your hours into the next anniversary year.
401(k) Retirement Plan with a company match up to 6%
Tuition Assistance with 100 percent reimbursement for approved courses and degree programs that are job-related and approved in advance by your supervisor.
Employee Assistance Program provides professional, confidential assistance for any type of personal issue you or your eligible dependents are experiencing.
High Family Foundation Scholarship is awarded annually to the children of High co-workers working at least 1,000 hours per year and employed for at least two years. Recipients are awarded $5,000 for each year they are enrolled in a two- or four-year accredited degree program.
Good Measure Award is presented periodically to an individual or team from each of the High companies who exemplify The High Philosophy and who has gone above and beyond normal job responsibilities to provide "Good Measure."