Assistant, North America, IMG

Who We Are:

IMG is a leading global sports marketing agency, specializing in media rights management and sales, multi-channel content production and distribution, brand partnerships, strategic consulting, digital services, and events management. It powers growth of revenues, fanbases and IP for more than 200 federations, associations, events, and teams, including the National Football League, English Premier League, International Olympic Committee, National Hockey League, Major League Soccer, ATP and WTA Tours, the AELTC (Wimbledon), Euroleague Basketball, CONMEBOL, DP World Tour, and The R&A, as well as UFC, WWE, and PBR. IMG is a subsidiary of TKO Group Holdings, Inc. (NYSE: TKO), a premium sports and entertainment company.

What You'll Do:

The position function provides general administrative support to 2 senior execs and the wider IMG Media North America team through the management of calendars, phones, emails, travel, and overseeing and liaising with clients to support and coordinate projects and deals. This person will be involved in direct client-facing communication and activities, with an emphasis on learning the business with an aim to develop future talent.

Key Responsibilities and Accountabilities

• Assist 2 senior execs and the team in all professional administrative matters.

• Directly communicate with the division’s clients, to ensure they are handled and managed appropriately.

• Core responsibilities include the functions that are generally aligned with the executive assistant role, including – managing schedules, coordinating client meetings, managing phones and meetings, and maintaining a professional manner that is critical for a client facing role.

• Other functions, and more detail of responsibilities include:

  • Prepare and proof client presentations and related materials.

  • Schedule and maintain calendar of appointments, meetings and travel itineraries, and coordinate related arrangements. 

  • Anticipate and prepare meeting materials and reports needed by the team.

  • Act as liaison between the 2 VPs, the team, and their direct reports, as well as internal and external contacts. Coordinate activities and ensure that requests are carried out.

  • Handle a wide variety of situations and tasks involving the clerical and administrative functions of the office, which often cannot be brought to the attention of the VPs.

  • General travel and expense management.

  • Coordinate team offsites and activities.

  • Event planning and assistance on corporate events and hospitality.

  • Assists department in special projects as requested by the team and/or department. Provides support to manager's direct reports

  • This role provides a great opportunity to learn the business, industry, and functions of the wider Endeavor company, so there is an expectation that candidates in the role will focus on developing their own skillset to hopefully grow into a future business role within the team.  

You Have These:

Knowledge and Experience

• A good knowledge of media trends in sports and entertainment would be advantageous

• Experience of working in a fast paced, sometimes demanding business

• Ability to learn and closely follow business practices, resources and personnel within IMG Media

• Experience of working in sports/entertainment media

• Experience of working in a professional environment supporting Executive management teams

Skills & Abilities

• Must be detail oriented and able to juggle multiple high-priority projects at once

• Must be an excellent multi-tasker and have proven problem-solving abilities

• Must demonstrate accuracy and thoroughness in execution of assigned tasks

• Friendly and open demeanour with ability to maintain confidentiality at all times

• Ability to adapt to changes and work in a fast paced, demanding environment.

• Excellent knowledge, with proven experience, of Microsoft Office applications

• Strong verbal and written communication skills

• Ability to build long-lasting working relationships with internal and external stakeholders

• Ability to self-direct and motivate and work with minimal supervision

• A strong team player that is flexible depending on business demand

• Excellent time management skills, ability to work calmly under pressure whilst meeting deadlines

• Strong organizational skills with the ability to multitask and prioritise. Priorities will often change to dictate focus of work – the candidate must have the ability to handle competing demands and last-minute changes effectively

• Excellent knowledge of MS Office software, including Word, Excel, Outlook, Teams and PowerPoint.

• Numerate and analytical with the ability to understand and interpret data.

• Committed to client service excellence and quality business relationships

• Proficiency in the Adobe Creative Suite would be advantageous

Working Conditions

• This role will be based at our offices in New York 200 5th Ave, with some flexibility on remote working as appropriate

• May be required to attend (and travel to) locations, including other IMG buildings and meetings

• Unsocial hours, dictated as and when by the demands of the business schedule

• Adapting to use of new systems and technology where appropriate

Per local requirements and in the interest of transparency, the range shown below reflects the prevalent current hiring range for this position. Hiring pay rates are based on a number of factors, including location and may vary depending on job-related qualifications, knowledge, skills and experience. The company strives to provide locally competitive rewards packages, which include base rate along with, as applicable, short- and long-term incentives, growth and developmental opportunities, and robust benefits, such as health care, retirement, vacation and other paid time off, and additional offerings.

Hiring Range Minimum:

$22.50 hourly

Hiring Range Maximum:

$30.00 hourly