Housing and Fleet Coordinator

Our Culture, Our Brand, Our Sound! Join Broken Sound Club.

We are now Hiring for a Housing & Fleet Coordinator!

Compensation: Full-time Hourly, Depending upon experience

Schedule: Monday – Friday 9:00 -5:30pm, Occasional weekends periodically throughout the year

Location: Fully in office at Broken Sound Club - 2401 Willow Springs Dr, Boca Raton, Florida 33496

Position Summary:

Seeking a Housing & Fleet Coordinator with property management and/or hospitality/country club experience. This position ensures that Broken Sound provides their international Associates with the best housing experience from arrival to departure within specific budgets, policies and procedures as well as maintaining accurate records for all the Broken Sound’s fleet of vehicles. This position will be a part of the Human Resources department.

Essential Responsibilities:

HOUSING COORDINATOR 

• Uphold the highest standards of quality while following budget guidelines for all apartment units. An approximate of 27 units.
• Negotiate and maintain healthy relationships with apartment complexes property management.
• Coordinate rental of furniture as well as connection of all utilities
• Set up Housing configuration based on arrivals, units available, etc.
• Responsible for processing rent payments as well as furniture rental invoices, utilities and other expenses associated with the rental units.
• Coordinate arrivals and departures into and out of housing.
• Address all complains with residents (international participants)
• Communicate rules and regulations to all residents.
• Conduct monthly apartment inspections and provide finding reports and concerns to the Director of Human Resources.
• Process maintenance requests and make sure they are completed in a timely manner.
• Maintain organized work and inventory of items provided to international staff.
• Obtains the best value at the lowest price consistent with established quality standards and delivery schedules.
• Handles communication concerning roommate arrivals and transfers, etc.  Solve problems with residents and apartment complexes.
• Conduct move-out inspections of apartments and determine security deposit refunds.
• Communicating to Benefits Specialist on all payroll related items such as, housing deductions, security deposits, uber receipts, misc. reimbursements, and any other reimbursement needed for H2B and J1 employees.
• When deemed necessary will approve roommate transfers and will resolve extreme roommate disputes.
• All other duties as assigned.

FLEET VEHICLES

• Create and implement a shuttle schedule to accommodate the pickup and drop off of staff members to and from the club.
• Maintain a log of all Broken Sound Club owned vehicles including mileage, gas, drivers, etc.
• Research vehicle maintenance locations and coordinate all maintenance for each of the Broken Sound vehicles.
• Maintain accurate records of all expenses.
• Audit and review authorized drivers and ensure compliance.
• Maintain vehicle insurance records and process renewals.

Exposure assistance with other Human Resources functions and events will be assigned as necessary for the operation of the department.

Knowledge and Skill Requirements:

The requirements listed below are representative of the knowledge, skill, and /or ability required.

• Requires knowledge of all operations in a large club or resort environment with particular emphasis on logistic operations. 
• Must have strong interpersonal and management skills.
• Strong knowledge of property management
• Country Club / Hospitality experience is a plus but not required.
• Understanding of the H2B / J1 visa program is a plus but not required.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

The requirements listed are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.    

Education & Work Experience Requirements:

• Undergraduate degree or four years of property management experience and/or training; and/or equivalent combination of education and experience.

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand, walk, use hands to handle or feel objects, tools or controls, talk or hear.  The employee is frequently required to reach with hands and arms, stoop, kneel, crouch, or crawl.

The employee must frequently lift and/or move up to 40 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. 

While performing the duties of this job, the employee is rarely exposed to wet and/or humid conditions, fumes or airborne particles, extreme cold, and extreme heat.

The noise level in the work environment is usually moderate.

Benefits you’ll Enjoy:

Full-time

• Medical, Dental & Vision Insurance
• Company Paid Life Insurance
• Company Paid Short Term Disability Insurance
• 401(k) Retirement Savings Plan with Company Match up to 4%
• Complementary Shift Meals
• Vacation Time
• Paid Sick/Personal Time Off
• Holiday Pay
• Associate Discounts
• Associate Assistance Program (Counseling, legal help, and more..)
• Recognition Programs
• Internal Growth
• Great environment!

Our Standard Operating Procedures:

• Respect, caring, and support for members and Associates.
• Hold each other accountable for our actions.
• Integrity, Transparency, and commitment.
• Embrace and adapt to changes that enhance our organization.

Our Team Goal:

To establish interactive communications as the cornerstone of our team’s operations, where every associate feels empowered to express ideas, share feedback, and actively engage in discussions.

Through open dialogue, active listening, and transparent exchanges, we foster a dynamic environment that cultivates collaboration, builds trust, and drives innovation.

Our Mission is to harness the power of interactive communication to propel us towards our objectives, strengthens relationships, and achieve collective success.

Join Broken Sound Club:

Ready to join the family? Apply today and join Our Culture, Our Brand, and Our Sound!

Drug-Free workplace

To be eligible to apply for an internal career opportunity you must be: 

1. Generally be in your current position a minimum of six (6) months if you’re in a non-exempt position and nine (9) months for an exempt position.  

2. Have maintained satisfactory performance levels in the previous six (6) months. 

Specific information regarding salary will not be discussed during initial inquiry; however, interested candidates will be advised if the position would be considered a promotion in terms of responsibility and salary or if it is comparable to their current position and salary. 

Although a resume is highly recommended, if you do not have a resume, please tell us about your professional work experience when you apply online in the box that asks you to copy and paste your resume.   

Each resume is carefully reviewed and considered for our open position(s). While we aim to interview all applicants, the club reserves the right to select the candidate deemed most qualified for the position.