Accounts Payable Coordinator

Summary:

Ontivity has a great opportunity for an Accounts Payable Coordinator to support its shared services operations. This position is a key member of the accounting group and responsible for accurate entry and maintenance of accounts payable records for one or more operating companies.

Key Responsibilities:

• Processes all Accounts Payable invoices, ensuring accurate coding for separate entities and vendors, appropriate documentation and approval prior to payment, in accordance with company policy
• Comparing purchase orders, prices, terms of payment and other charges
• Process weekly credit card activity and employee reimbursements through Accounts Payable as needed
• Establishing and maintaining relationships with new and existing vendors
• Respond to internal and external inquiries related to Accounts Payable, including payment inquiries and vendor statement reconciliation
• Maintains all accounts payable reports and files
• Assists in month end close and periodic audits, such as year-end, use tax, income tax and/or workers compensation
• Other duties as assigned

Minimum Qualifications:

• Must be detail-oriented and have exceptional attention to detail
• Must be able to work under tight deadlines, with flexibility
• Must be able to manage and safeguard sensitive and confidential information
• Must have great customer service skills and general understanding of generally accepted accounting principles (GAAP)
• Must have strong organizational, time management and prioritization abilities
• Must be a team player and possess excellent communication skills (both oral and written)
• Must be proficient in Microsoft Excel, with working knowledge of intermediate functions, such as pivot tables and formulas
• Experience with Sage 300 CRE, TimberScan and/or construction industry is highly desired

Required Education and Experience: 

• High School Diploma or General Education Degree (GED) is required
• Two to four years of accounting experience, or equivalent college education, is preferred

Supervisory Requirements:

This position does not have supervisory requirements

Position Type and Expected Hours of Work:

This is a full-time position.  Days and hours of work are Monday through Friday, 8:00 a.m. to 5:00 p.m. Occasional after-hours work may be required to meet deadlines or manage crisis situations

Physical Demands:

Employee is occasionally required to stand; walk; sit; use hands to finger, handle or feel objects, tools or controls; reach with hands and arms

This role routinely uses standard office equipment such as computers, phones, photocopier, filing cabinets and fax machines

Occasionally required to lift or move up to 25 pounds and frequently lift or move up to 10 pounds

Must be able to pass pre-employment screening that includes background and drug/alcohol testing and participate in random testing program

Position requires working indoors in a professional office atmosphere

Must possess valid driver’s license

 
Travel: 

No travel requirements are expected for this position

Additional Eligibility Qualifications:
None required for this position.

EEO Statement:

Ontivity provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability and genetics.  In addition to federal law requirements, Ontivity complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.  This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Ontivity expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information disability or veteran status.  Improper interference with the ability of Ontivity’s employees to perform their job duties may result in discipline up to and including discharge.