Senior Accounts Payable Coordinator

POSITION SUMMARY

 

This position is responsible for overseeing and processing high-volume, complex accounts payable transactions with accuracy and efficiency. This role ensures timely vendor payments, maintains compliance with company policies, assists with month-end close procedures, and serves as the primary administrator of the company’s purchase card (P-Card) program. The ideal candidate brings strong attention to detail, a solid understanding of accounting principles, and experience with ERP systems.

 

The incumbent must support the guiding beliefs and core values of Orion, which are centered on Safety, Quality, Delivery, and Teamwork most importantly, with each built upon the all-important foundation of Integrity.

 

SPECIFIC RESPONSIBILITIES

 

Accounts Payable Duties:

• Process invoices, employee reimbursement, and check requests in a timely and accurate manner.
• Perform three-way matching of purchase orders, receipts, and invoices.
• Research and resolve discrepancies with vendors, procurement, and receiving departments.
• Monitor and reconcile AP aging reports, ensuring vendors are paid according to terms.
• Assist with weekly payment runs (checks, ACH, wires).
• Support month-end close activities including accruals and journal entries.

 

Purchase Card (P-Card Administration)

• Maintain accurate AP records and vendor files.
• Serve as the main point of contact for all P-Card activity, including issuance, training, and policy enforcement.
• Monitor card usage and reconcile cardholder transactions to ensure compliance with company policies.
• Investigate and resolve questionable transactions or misuse.
• Coordinate monthly P-Card reconciliations and reporting.
• Collaborate with internal departments to ensure proper coding and documentation of transactions.
• Support annual audits and internal reviews related to P-Card activity.

 

General & Leadership Support:

• Train and Support junior AP staff and provide backup coverage when needed.
• Assist with AP and P-Card policy reviews and improvements.
• Participate in process improvement initiatives and system upgrades/enhancements.

 

 

EMPLOYEE SAFETY AND COMPLIANCE

 

• Responsible and accountable for incumbent’s own personal safety.
• Responsible and accountable for the safety of all co-workers and any others incumbent comes in contact with.
• Authorized and obligated to stop work on any task or series of tasks whenever an unsafe condition or situation is anticipated or is observed.
• Complies with all applicable laws, regulations and Company policies and procedures, and is subject to appropriate disciplinary action (including dismissal) for failure to do so.
• Reports any and all violations of applicable laws, regulations or Company policies and procedures promptly, and is subject to appropriate disciplinary action (including dismissal) for failure to do so.
• Performs other related administrative and technical duties as may be assigned or requested by immediate supervision (such as certification training, safety training, procedure review, etc.).
• All employees, current and former, must maintain confidentiality by not disclosing to others any confidential, proprietary or trade secret information belonging to the Company.

 

POSITION COMPENTENCIES 

 

• Business Acumen (Business Awareness, Knowledge): Showcases knowledgeable and understanding of business operations and functions, and the ability to align goals to support the business.
• Change Management (Change Readiness, Conflict Management): Demonstrates support for innovation to improve effectiveness; Initiate, sponsor, and implement organizational change.
• Collaboration (Relationships, Team Interface): Establishes constructive relationship with clients and other work units to meet mutual goals and objectives of the company.
• Communication (Verbal, Written): Utilizes verbal and written communication skills to express oneself clearly in conversations and interactions with others.
• Managing Work (Initiative, Productivity, Results Orientation): Shows ability to plan, schedule, direct work of self and others, and provide follow up to ensure quality standards.
• Problem Solving (Analytical, Creative): Makes sound, well-informed and objective decisions.
• Safety Orientation (Safe Work Philosophy): Demonstrates responsibility and accountability for their own personal safety and the safety of co-workers and others; applies safe work practices in the performance of assigned tasks.

 

JOB SPECIFIC COMPENTENCIES

 

• Work Standard: Sets high standards and well-defined goals; displays high level of effort and commitment towards completing assignments with minimal supervision.

 

POSITION REQUIREMENTS

 

An associate’s degree in accounting or related discipline along with a minimum of 2 years accounting experience in a corporate environment is required.  The incumbent must be knowledgeable of basic accounting principles, be detail oriented, possess good math aptitude, and be able to work in a team environment.  The ability to interface effectively with employees at all levels of the organization is critical. 

 

Discretion and trustworthiness, and the ability to keep all Company information and materials strictly confidential (both internally and externally) are essential elements of this position.

 

Must be well organized, diligent, and be a self-starter with the ability to work with minimal supervision and to independently identify work to be done.  Must be flexible and have the ability to adjust to sudden changes in work priorities. The incumbent must also have the ability to prioritize work generally and in order to accommodate those changes.  Attention to detail and extreme care in performing tasks accurately and carefully are also essential.

 

The Company expects and requires incumbent and each of its other employees to observe and fulfill the above and all other safety responsibilities and actively work toward maintaining a safe workplace.  Failure to do so can result in disciplinary action, up to and including termination of employment.

 

PHYSICAL/MENTAL REQUIREMENTS

 

The incumbent must be able to perform the essential functions of the job with or without reasonable workplace accommodation. 

 

The individual must also be able to wear and properly utilize appropriate personal protective equipment if required to work or visit the jobsite.  This may include hard hat, safety glasses, respirators, ear plugs, steel-toed shoes, personal flotation devices, or other equipment as required by the work performed and location the work is being done. 

 

The incumbent must possess the ability to remain calm during emergencies and respond appropriately as dictated by the circumstance of the incident and as directed by the Safety Representative or other management personnel. Must be capable of evacuating the work area in a timely manner should an emergency situation arise.