HR & Payroll Coordinator

The HR & Payroll Assistant plays a crucial role in ensuring the smooth delivery of monthly payroll for the German Studios. Additionally, responsibilities include handling HR operational support tasks, maintaining employee records and documentation for the UK team. An integral part of the team, the person in this role will be able to multi task, prioritise competing work demands and have great attention to detail. Strong communication skills and a focus on providing a great support service to teams across PXO essential.

Requirements

HR Administrative support

• Time logs- ensuring completion and approval from Producers

• Updating the HRIS with information related to TOIL/Compensation time

• Ensuring HR database is up to date and accurately reflecting contractual changes in alignment with payroll.

• Managing first line payroll and benefits queries from employees (Germany)

• Issuing employee contracts, changes to terms, amendments as requested for the London team.

• Completing reference requests.

• Probation reviews - contacting employee’s managers regarding their probation period reviews, sending out conformation letter once they have passed.

• HR reporting as requested and any other HR administration and coordination tasks.

Recruitment & Onboarding

• Careers emails - going through the careers inbox and replying to any emails.

• Where required, interview candidates for junior positions.

• Supporting the onboarding of news hires in peak periods of recruitment.

• Support in the administration of visa applications for PXO employees in the UK.

• Support the team the management of job descriptions and maintaining an organized central folder with all required up to date descriptions.

Payroll and Benefits

• Managing the monthly German payroll submissions to the payroll provider

• Making relevant payroll changes following direction from the Group Head of HR.

• Checking pay details are accurate ahead of approvals.

• Support the Group Head of People and Organisation in the administration of the annual pay review process.

• Approving freelancer invoices each month for finance to process.

Training Coordination

• Supporting in the logistic organization and communication of training throughout the company, supporting the Global Head of Training.

Project work

• Ad Hoc project work as required by the Group Head of P&O.






Skills and qualifications

• Excellent communication skills, both written and verbal

• Strong attention to detail • Proficiency in administrative duties such as communications, data entry, and record keeping.

• Previous experience in a customer focussed role/environment.

• Previous experience in an administrative capacity- HR experience beneficial but not essential.

• Enthusiasm for working within a team environment

• Tact and professionalism when handling confidential information and addressing employee concerns

• Proficiency with Microsoft Office, and the ability to learn new software/packages/systems.

• German language- written and spoken desirable but not essential.

Benefits

Pixomondo is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, national origin, disability, veteran status, age, sexual orientation, gender identity, or other protected characteristics.

Benefits may vary by location due to regional regulations and company policies.

PXO does not accept resumes from recruiters.  Unsolicited resumes are accepted directly from candidates only. PXO will not pay any fees associated with unsolicited resumes.