Executive Assistant to the CEO (PPS) | ZR_25792_JOB

This is a remote position.

Work Schedule: Monday to Friday 8:00am to 5:00pm Sydney Time with 1 hour unpaid break.

• Maintain the CEO’s “Ideal Week” rules in Google Calendar; decline or reschedule requests that violate deep‑work, family time or Friday off blocks.
• Triage CEO inbox hourly; label, delegate or draft replies so inbox zero is hit daily.
• Own Calendly settings for sales/strategic calls; monitor that weekly caps are not exceeded.

• Log all CEO‑delegated tasks in Notion Delegation Tracker; confirm each task has owner, SOP link and due date.
• Attend leadership huddles in CEO’s stead when they are on leave or not required; circulate notes and decision points within 1 hour.
• Serve as first point of contact for Heads of Delivery, Finance, Ops, Marketing when CEO is unavailable; escalate only true blockers.

• Prepare agendas and materials for Weekly Huddle, Monthly Ops Pulse and board updates; ensure inputs from DRIs are submitted on time.
• Time‑keep live meetings; capture decisions and actions directly into Notion Action Log.
• Send meeting recap Loom + Notion link within 2 hours of meeting end.

• Consolidate weekly KPI snapshots (Looker CEO dashboard + Action tracker) and email to CEO Monday 7 AM.
• Analyse recurring “boundary breaches” or delayed actions; propose process or tool tweaks each month.
• Maintain a living EA Playbook documenting workflows, templates, and escalation paths.

Requirements

• 4+ years supporting C‑level executives in fast‑moving environments.
• Expert at Google Workspace, Calendly, Notion, Slack and virtual meeting tools.
• Assertive yet tactful; comfortable saying “No” to protect priorities.
• Systems thinker – builds checklists, templates and automations instead of reinventing.
• High situational awareness and confidentiality.
• Excellent written and verbal communication; can adopt CEO’s tone.

Independent Contractor Perks

• HMO Coverage for eligible locations
• Permanent work from home
• Immediate hiring