Project Assistant (Real Estate Development)

BruntWork.com

Hybrid

Remote

Full Time

This is a remote position.

Job Highlights

Contract: Independent Contractor
Schedule: 40 hours per week - 8AM to 5PM, Eastern Time from Monday to Friday
Client Time zone: Eastern Time (U.S.)

Client Overview
Join a thriving real estate development and property management company with a portfolio of over 650 residential and commercial rental units. Specializing in rehabilitating and redeveloping existing properties, the company transforms underperforming assets into profitable rentals or resale opportunities. With ongoing investments to enhance property management operations and maximize portfolio performance, this is an exciting opportunity to contribute to a fast-growing organization making a major impact in its market.

Job Description
We are seeking a highly organized and proactive Project Coordinator to manage the operational and scheduling aspects of multiple construction and renovation projects simultaneously. You will oversee timelines, budgets, permits, materials, and contractor coordination to ensure each project runs smoothly, efficiently, and on budget. This role requires excellent communication skills, attention to detail, and the ability to manage priorities in a fast-paced real estate development environment.

Responsibilities

Manage up to 40 active projects using project management software
Input, monitor, and update project budgets; provide weekly budget variance reports for projects exceeding ±10% of planned budget
Apply for and secure permits, inspections, and utility connections with support from the Project Manager
Develop and maintain 3-week-ahead construction schedules for contractors and internal teams
Monitor schedules, flag delays or accelerations, and update Project Manager weekly
Coordinate material purchasing and delivery dates to ensure timely installation and minimize downtime
Resolve budget discrepancies with Accounts Payable as needed
Support the Operations Manager with KPI reporting and data tracking
Coordinate punch list completion and ordering of necessary materials
Prepare scopes of work, distribute drawings/specifications, and communicate project details to contractors
Maintain daily communication with contractors and internal staff to ensure project needs are met
Manage daily scheduling of internal construction and maintenance teams

Top 3 Priorities for Success

Maintain and communicate accurate 3-week-ahead schedules to all parties
Ensure material deliveries align with project timelines and installation needs
Keep contractors engaged with ongoing work for at least 3 months to secure workforce continuity

Requirements

Proven experience coordinating multiple construction or renovation projects simultaneously
Strong organizational skills and proficiency with project management tools
Understanding of construction timelines, permitting, and material procurement processes
Strong communication skills to work effectively with contractors, suppliers, and internal teams
Ability to adapt to changing priorities and problem-solve in real time

Benefits

Independent Contractor Perks:

Permanent work from home
Immediate hiring
Steady freelance job

Please note that since this is a permanent work-from-home position and an “Independent Contractor” arrangement, the candidates must have their own computer and internet connection. They will handle their own benefits and taxes. The professional fees are on hourly rates and the rate depends on your performance in the application process.

ZR_25903_JOB