Bookkeeper

Job Highlights:
Contract: Independent Contractor
Schedule: 20 hours per week, Monday to Friday, 10:00 AM to 2:00 PM

Client Timezone: Australian Eastern Standard Time (AEST)

Join a thriving multi-location automotive services enterprise that’s revolutionizing the industry across major Australian cities. This established company provides specialized automotive repair services to both retail customers and major dealerships, utilizing cutting-edge systems and processes. With a strong focus on quality and customer service, they’ve built a reputation for excellence in automotive wheel repair, tire services, and specialized maintenance work.

This is an exciting opportunity to join a dynamic team as a Remote Bookkeeper & Administrative Assistant, where you’ll play a vital role in maintaining the financial health and operational efficiency of a growing automotive services business. You’ll work with modern cloud-based accounting systems and business management platforms, handling everything from daily reconciliations to customer service interactions. This position offers the perfect blend of structured financial tasks and varied administrative responsibilities, allowing you to develop your skills across multiple areas while working with a supportive team that values accuracy and initiative.

Responsibilities

• Manage daily bank reconciliations and transaction coding using Xero accounting software
  
• Process and track accounts receivable, including following up on aging accounts
  
• Handle customer payment inquiries and process refund requests
  
• Create and distribute professional invoices to both retail and commercial clients
  
• Conduct proactive outreach to accounts payable departments for payment resolution
  
• Generate and maintain crucial financial reports
  
• Verify sales records against appointment calendars
  
• Monitor booking systems and payment statuses
  
• Assist with email correspondence and customer service
  
• Support management with ad-hoc administrative tasks
  
• Help maintain organized documentation and filing systems
  

• Proven experience with Xero accounting software
  
• Working knowledge of Square or similar POS systems
  
• Excellent English communication skills, both written and verbal
  
• Strong background in accounts receivable management and bank reconciliation
  
• Proficiency in standard business software and cloud-based systems
  
• Outstanding attention to detail and organizational abilities
  
• Self-motivated with strong problem-solving capabilities
  
• Previous experience in customer service or client communications
  
• Ability to maintain confidentiality and handle sensitive financial information
  
• Reliable internet connection and quiet working environment
  
• Available to work consistently during Australian Eastern Standard Time (AEST)
  
• Comfortable working independently while maintaining strong team communication