Construction Project Coordinator (KHC)

This is a remote position.

Work Schedule: Monday to Friday 8:00am to 5:00pm Sydney Time with 1 hour unpaid break.

• Project Documentation & Compliance: Prepare, maintain, and file project documents, including contracts, quotes, SWMS, permits, and compliance records in line with Australian construction standards.
  

• Financial Management: Manage invoicing, job costing, purchase orders, accounts payable/receivable, and reporting using accounting platforms (Xero or MYOB).
  

• Project Coordination: Support project managers with scheduling, subcontractor coordination, and supplier management to ensure timelines and budgets are met.
  

• Estimating & Take-offs: Assist with preparing accurate estimates, quotes, and take-offs using construction management software (Buildxact, simPRO, Ascora, or similar).
  

• Client & Stakeholder Communication: Act as a point of contact for clients, trades, and suppliers; provide updates, resolve inquiries, and maintain strong professional relationships.
  

• Administrative Support: Organize project files, manage emails, coordinate meetings, and support business operations as required.
  
  

• Construction Industry Knowledge: Strong understanding of residential building workflows, construction terminology, and Australian compliance requirements (GST, BAS, SWMS, permits).
  

• Proficiency with construction management tools (Buildxact, simPRO, Wunderbuild, Ascora, or similar).
  

• Experience with Australian accounting platforms (Xero, MYOB) for job costing and financial management.
  

• Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and cloud file management tools (Google Drive, Dropbox, OneDrive).
  

• Experience in scheduling, document management, procurement, and subcontractor coordination.
  

• Knowledge of estimating, quoting, and project progress tracking.
  

• Familiarity with supplier management, purchase orders, and inventory tracking.
  

• Communication & Customer Service: Strong written and verbal communication skills; ability to engage with clients, suppliers, and team members professionally.
  

• Attention to Detail & Organization: Ability to manage multiple projects, deadlines, and compliance records accurately.
  

• Adaptability: Flexibility to learn new construction technologies, adapt to client-specific workflows, and work within AEST/AEDT business hours.
  

• Problem-Solving Skills: Capacity to manage unexpected issues, troubleshoot, and provide practical solutions to support project delivery.
  

• Job costing, quoting, and budget management.
  

• Managing project documentation and compliance records.
  

• Assisting with procurement, supplier coordination, and subcontractor management.
  

• Supporting project lifecycle tasks, from estimation to completion.
  

• General administrative duties including scheduling, client communication, and reporting.
  

Independent Contractor Perks

• HMO Coverage for eligible locations
  
• Permanent work from home
  
• Immediate hiring