What We Are Looking For

Baylor University is seeking a dedicated Academic Advisor & Undergraduate Program Coordinator to join the School of Music. This role manages undergraduate academic programs in the School of Music, providing advising, tracking student progress, and ensuring compliance with university policies. The ideal candidate will possess strong interpersonal skills, a passion for student success, and a commitment to Baylor’s mission of academic excellence. If you thrive in a collaborative environment and have experience in academic advising or a related field, we encourage you to apply.

A Bachelor’s degree and one year of relevant work experience is required.

A Master’s degree and two years of relevant work experience is preferred.

*All applicants must be currently authorized to work in the United States on a full-time basis.

What You Will Do

Advise current and prospective students in individual and group settings (i.e. music majors, secondary majors, and music minors)
monitoring their progress toward degree completion
Monitor academic progress of all students and handle academic actions related to probation, suspension, and reinstatement of students each semester
Assist with New Student Orientation in coordination with other key SOM personnel who help coordinate student matriculation
Hold graduation planning meetings with undergraduate music students one year prior to graduation
Ensure current university policies and deadlines are met by the School of Music (i.e. registration, add/drop, etc.)
Process undergraduate program curricular changes, which include curriculum proposals and updates to the course catalog
Process and submit scholarship award letters and scholarship reduction/removal letter
Assist with maintaining undergraduate student handbook and faculty/staff handbook and related portions of the SOM website
Maintain undergraduate student records. Keep accurate and complete program and student records from admissions through graduation clearance including scholarship status, demographic and career history (i.e. program assessment, accreditation, etc...)
Assist with reports for annual undergraduate program assessment for SACS, HEADS, and accreditation
Assist the Assistant Dean for Enrollment and Student Success with information and data collection projects as needed
Communicate on a regular basis about undergraduate courses, majors, degree requirements, and policies/procedures with students and faculty
Music Education program support, including the coordination of clinical teacher placements, the distribution of BME placement lists, assisting faculty with the BME evaluation process, the organization of BME fieldwork documentation, management of the admission process into the Teacher Education Program, and the maintenance of BME student records
Perform all other duties as assigned to support Baylor’s mission
Ability to comply with university policies
Maintain regular and punctual attendance

What You Can Expect

As part of the Baylor family, eligible employees receive a comprehensive benefits package that includes medical, dental, and vision insurance, generous time off, tuition remission, and outstanding automatic retirement contributions. Baylor has a comprehensive benefits plan that supports you and your family’s wellbeing and allows you to be a part of the life of a vibrant and active college campus. To learn more, go to Baylor Benefits & Advantages.

Explore & Engage

Learn more about Baylor and our strategic vision, Baylor in Deeds. Also, explore our great hometown of Waco and the many opportunities to engage locally. If you are new to Central Texas, This is Waco!

Baylor University, a private not-for-profit university affiliated with the Baptist General Convention of Texas, is committed to compliance with all applicable anti-discrimination laws, including those regarding age, race, color, sex, national origin, military service, genetic information, and disability. Baylor complies with statutory Affirmative Action/Equal Opportunity requirements. Baylor's full official Notice of Non-Discrimination may be read online.