Payroll Manager

Description

ESSENTIAL DUTIES:

• Manages payroll process that includes importing, proofing, editing, and processing all payroll wages, deductions, reimbursements, bonuses, and commissions, consistent with federal and state wage and hour laws.
• Performs payroll-related functions including but not limited to: processing new hires, approving electronic change forms for wage changes, terminations, or other status changes, filing completed payroll summaries and submitting wage      garnishments to the HRIS team or other system-based tasks.
• Stays current on changes in federal, state, and local payroll regulations to ensure compliance with all applicable employment laws and recommended best practices; regularly reviews company policies and practices to maintain compliance.
• Maintains accurate payroll records while ensuring communication internally with post-payroll reporting.
• Manages 401K plan administration including associate enrollments, deferment files, funding, annual audits, and responding to participant inquiries.
• Participates and assists with the Annual Performance Appraisal process.
• Responds to routine payroll inquiries such as wage garnishments, fringe benefits, direct deposit, and employment      verifications.
• Assists with initial hiring/associate onboarding tasks, including but not limited to I-9 completion, background checks, eVerify processing, and assignment of electronic files.
• Periodically participates in associate relations discussions or investigations.
• May assist with recruitment, including review of applications, conducting phone screens to match experience with specific job-related requirements.
• Gather and analyze data with useful payroll metrics and provide accompanying solutions or recommendations as applicable. 
• Responsible for ensuring associates are on-boarded and off-boarded seamlessly and professionally and ensure all compliance requirements are met. 
• Prepare and submit year end checklist, W-2s, and other required reports.
• Other duties as assigned.

Requirements

Education & EXPERIENCE: 

• Experience with communicating HR policies bilingually      in English and Spanish preferred
• An undergraduate degree in HR/Business Administration      or a related field
• 3+ years of payroll experience preferred
• 2+ years of experience as an HR Administrator or Payroll      Manager preferred
• Must have experience in multiple state payroll      processing
• PHR, SPHR, SHRM-CP, or SHRM-SCP preferred

Licenses & Certifications: 

• N/A

Knowledge & Skills: 

• Technical Knowledge – Strong knowledge of federal,      state and local knowledge.
• HRIS Knowledge – Proven experience with HRIS      management tools and ATS software (Paylocity preferred but not required)
• Communication Skills – Ability to communicate      effectively when speaking. Writing      skills must demonstrate clear and concise messages, while still coming      across as supportive.
• Computer Skills – Subject-matter-expert knowledge      of data analysis techniques and tools with some applications including      Word, Excel and PowerPoint (Pivot Table, Data validation)
• Natural Collaborator – Demonstrated ability to      invite diverse perspectives, promote an inclusive work environment and      support workforce diversity
• Values Integrity – Proven strength in exercising      sound judgement and observing the highest degree of confidentiality.
• Problem Solving –Ability to find a solution to      payroll issues or to deal proactively with work-related problems 
• Customer Service – Must possess a genuine,      service-oriented client engagement approach
• Project Management – Ability to organize and      direct a project to completion
• Detail-Oriented – Ability to pay attention to the      minute details of a project or task
• Flexible Work Style – Adaptability to the needs of      the organization and associates
• Organizational Skills – Ability to prioritize      tasks; asks questions when target goals or dates overlap

OTHER REQUIREMENTS: Valid driver’s license required