Job Summary:

The Executive Coordinator provides high-level administrative support to C-suite executives while ensuring smooth day-to-day operations of the corporate office. This role requires a proactive, highly organized, and detail-oriented individual who can manage multiple priorities with discretion and professionalism.

***Salary in the range of $55,000 - $95,000 dependent on location and experience level***

Essential Job Duties:

Manage and organize complex calendars, schedule meetings, and coordinate travel for C-suite executives; resolving any issues
Prepare meeting materials, agendas, presentations, and follow-up documentation.
Draft and prepare correspondence for internal firmwide announcements.
Serve as the primary point of contact between executives and internal/external stakeholders.
Maintain and refine internal processes that support executives firmwide, and coordinate internal and external resources to expedite workflows
Handle confidential information with a high degree of integrity and discretion.
Assist with board meeting preparation and communication, including minutes and logistics.
- Oversee general office management, supplies, vendors, and facility needs.
- Coordinate internal communications and ensure alignment across departments.
- Collaborate with HR and support onboarding of new hires, especially in leadership or administrative roles.
- Ensure compliance with office policies, procedures, and safety standards.
- Assist in planning and execution of company events, leadership offsites, and town halls.
- Track key operational initiatives and provide status updates to executives.
- Support cross-functional projects requiring administrative and logistical coordination.

Minimum Requirements:

Bachelor’s degree or equivalent experience required.
2+ years of experience in an executive assistant or coordinator role supporting senior leadership is a PLUS. We will take leadership, specialized skillset, education, and experience into consideration.
Exceptional organizational, written, and verbal communication skills.
Ability to work independently and handle competing priorities.
Commitment to excellence by performing duties at the highest level possible.
Ability to think outside of the box with a sense of urgency.
Excellent time management skills with a proven ability to meet deadlines.
Extremely proficient in Microsoft Office Suite and collaboration tools, with the ability to learn new or updated software.
Experience and ability to function well in a fast-paced corporate or startup environment is a plus.

Other Requirements:

The requirements described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Equipment Operated:

This position requires extensive use of a computer and telephone. This position also requires the use of printing, copying, faxing and scanning equipment.

Physical Requirements:

While performing the duties of this job, the employee is occasionally required to sit; stand; talk; see; and hear.

Mental Requirements:

Ability to communicate effectively, verbally and in writing, with a diverse group of people.

Work Environment:

While performing the duties of this job, the employee may be exposed to weather conditions while traveling. The noise level in the work environment is usually moderate.

The above statements are intended to describe the general nature and level of work being performed in this position. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

Benefits provided include: Paid time off, Health insurance, Vision and Dental Insurance, 401k (with an employer match), life insurance, and many others. Please reach out for a comprehensive list of benefits provided.

Ice Miller is committed to recruiting, developing and retaining talented attorneys and professional staff from all backgrounds. To succeed, we take great pride in a culture where everyone at Ice Miller feels respected, is treated fairly and has the opportunity to perform to their highest potential.

Candidates must have permanent authorization to work in the United States.

Ice Miller LLP is an Equal Opportunity Employer.