Location: Hanoi, Vietnam

We Elevate... Your Career

 

Our elevators, escalators, and moving walks safely transport more than two billion of us up and down buildings and across transportation hubs every day. As part of the Schindler team, you’ll discover meaningful work that enhances quality of life for communities, and contribute to making places more accessible, inclusive, and sustainable for all. We combine innovation, safety, and high ethical standards, ensuring respect both among colleagues and for the world around us. By joining us, you don’t just become part of our success story; you help shape the future and continue our rich legacy that started back in 1874.

 

Join us as a

Admin Support 7-Month

 

Your main responsibilities

Overall Description

Responsible for all administrative processes and tasks that support the Existing Installation Department.

Education

College or University Degree

Other skills

• Good at communication & interpersonal skill
• Good time management and planning skill, well-organized
• Customer orientation
• MS Office

Professional experience

• Minimum one- year working experience at supporting/ administrative position
• Experienced in construction industry is an advantage
• Experienced in SAP is an advantage

Languages

English

What you bring

 

Process Control

“Efficient and effective process”

1. Interdepartmental Coordination:
• Follow up on Engineering and Installation (EI) processes with Safety, Technical Field Team (TF), and Finance (FIN) departments.
• Coordinate monthly training schedules with TF and Safety departments.
2. Customer and Project Management:
• Send maintenance schedules to customers and consolidate documentation.
• Update project names and statuses in SHAPE system via BSC as needed.
• Address customer inquiries relating to maintenance schedules and ensure timely communication.
• Prepare personnel capability profiles as required
3. Hand-over support:
• Receive TEMP. Ensure the documents comply with regulated process
• Report to the hotline and notify BSC to enter the SHAPE system, create new elevator codes in the system
• Check PPM warranty, ensure everything is completed with no defects.
• Complete NI handover documents
4. Procurement and Supplies:
• Manage, make PR and distribute EI stationaries, PPE request, CPSI, logbook, jumper… to field staff
5. Financial Administration:
• Process departmental payments and store documents on Concur.
• Ensure all financial transactions are handled efficiently.
6. Documentation and Reporting:
• Compile Sup scorecards, checklist
• Store and package documents appropriately for customer delivery.
7. Timekeeping and Engagement:
• Prepare timesheet, control overtime, and compile reports.
• Support company-wide engagement activities in-terms of communication or ad-hoc tasks as needed
• Directly organize EI team’s events.
8. Logistics and Support:
• Manage meeting logistics and arrange travel for the team, including booking hotels and flights.

 

What’s in it for you?

• Join our purpose-driven organization. Help shape an industry in which two billion people rely on our products and services every day.
• Your development matters to us. We help you grow by offering the support you need to develop your skills and access a rewarding and fulfilling career.
• Thrive in a diverse and supportive culture. Through local and global initiatives, we promote a culture of inclusion which celebrates diversity and ensures that everyone feels valued.