Senior Administrative Assistant (hybrid 2x week on-site)

MKS2 Technologies, LLC, an award-winning high growth small business, creates innovative and customer-centric technology solutions in the areas of Cyber Security, Instructional Design and Training, Software Engineering and IT Support Services to improve the security and well-being of our clients. Our commitment to excellence and our “Mission First” orientation has resulted in steady growth and an expanding client base across government agencies. We have employees nationwide and for the past three consecutive years were named one of the fastest growing Veteran-owned companies in the nation. Please take a moment to browse through our website and learn more about what it means to serve with MKS2.

 

 

Position Title
Senior Administrative Assistant

Position Location
Hybrid - 2 days/week on-site in Richmond, VA

Duration:

3-month contract-to-hire

Pay:

$50,000-$65,000 conversion salary

Your Role

As a Senior Administrative Assistant, you will provide administrative support to 2–3 senior leaders in USLI. This role requires professionalism, integrity, confidentiality, and excellent communication skills. The ideal candidate can manage multiple priorities in a fast-paced environment while maintaining a high level of accuracy and attention to detail.

What You Will Be Doing

• Collaborate with other administrative assistants to manage calendars for 2–3 senior leaders.

• Professionally handle incoming requests from internal and external stakeholders.

• Organize schedules and pre-read materials to enhance productivity for senior leaders and their teams.

• Coordinate meetings, offsite events, and logistics for key activities.

• Manage expenses and reconciliation processes in compliance with organizational policies.

• Create and manage Purchase Requisitions, POs, subscriptions, and memberships.

• Arrange travel, including airfare, lodging, and expense reimbursements.

• Prepare polished PowerPoint presentations aligned with business needs.

• Deliver excellent customer service by responding promptly to emails and voicemails.

• Organize and maintain departmental records and documentation.

• Provide administrative back-up for other departments as needed.

• Support projects and assist with onboarding new associates/contractors.

What You Bring

• 5+ years of experience as a senior administrative assistant.

• Ability to process and prioritize large amounts of information, with strong judgment on relevancy and urgency.

• Experience providing high-level summaries of critical information to executives.

• Exceptional time management, organizational, and prioritization skills with strong follow-through.

• Proficiency in Microsoft Office Suite (PowerPoint, Excel, Word, Outlook, Teams).

• Excellent communication skills, professional presence, and confidence.

• Highest level of integrity with the ability to maintain confidentiality.

• Proactive approach with strong judgment and problem-solving skills.

• Strong written communication and proofreading abilities.

• Ability to work independently as well as collaboratively.

• Strong interpersonal skills and adaptability in a changing environment.

• Interest in learning new skills and taking on new responsibilities.

 

 

 

Diversity creates a healthier atmosphere: MKS2 Technologies is proud to be an Equal Employment Opportunity / Affirmative Action employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status, sexual orientation, gender identity or expression, marital status, genetic information, or any other characteristic protected by law.