Initial Posting Date:

08/14/2025

Application Deadline:

08/24/2025

Agency:

Department of Corrections

Salary Range:

$5,349 - $7,736

Position Type:

Employee

Position Title:

Senior Policy and Payroll Coordinator, Operation & Policy Analyst 1 (Statewide/Hybrid)

Job Description:

Senior Policy and Payroll Coordinator, Operations and Policy Analyst 1

ODOC Headquarters (Statewide/Hybrid)

Oregon Department of Corrections

The Employee Services Division of the Oregon Department of Corrections is actively recruiting for a Senior Policy and Payroll Coordinator. The position may be located anywhere in the state, with the final work location determined at the time of appointment. This position is designated as hybrid remote, allowing flexibility to work from home. However, the employee is required to report to the office periodically, as scheduled and agreed upon with their manager.

This position is represented by American Federations of State, County, and Municipal Employees (AFSCME).

About the Job – Your Role

As the Senior Policy and Payroll Coordinator, you will guide and support the Department’s payroll program, which ensures timely and accurate payments to approximately 4,700 employees across multiple independent payroll offices. You’ll maintain expert knowledge of Workday HR and Payroll systems, as well as applicable laws, policies, and agreements, using this expertise to provide clarity and resources on state payroll processes. In this position you'll consult with and train payroll staff on procedures, system changes, and policy updates, while also resolving complex, case-specific issues related to employee pay and benefits. You’ll manage requests for special, rewritten, and termination checks, ensuring accuracy and compliance. A thorough understanding of PERS retirement tiers, PEBB benefits, and related Workday processes is required to support payroll analysts and assist with benefit-related transactions. You will also collaborate with PERS and PEBB representatives, including performing reconciliations when needed, to support accurate benefit administration.

Minimum Qualifications:

Your application materials will be reviewed to verify that you have:

A Bachelor's Degree in Business or Public Administration, Behavioral or Social Sciences, Finance, Political Science or any degree demonstrating the capacity for the knowledge and skills; OR
Any combination of experience or education equivalent to three years technical-level experience that typically supports the knowledge and skill requirements listed for the classification.

Note: The specific job-related experience or education requirements will be listed by the recruiting agency based on the position under recruitment.

Requested Skills

Ability to prioritize tasks effectively in a high-volume, fast-paced environment
Strong communication and customer service skills, both written and verbal
Strong problem-solving skills in complex payroll and benefits issues
Detail oriented with expertise in quality control, data verification, report creation, and data-driven decision making
Skilled in identifying customer needs and providing timely solutions
Knowledge of state and federal payroll laws, policies, and union agreements
Knowledge of PERS retirement tiers, PEBB benefits, and related payroll computations
Experience with benefit reconciliations and coordination with external agencies (PEBB, PERS)
Experience developing and maintaining payroll procedures and compliance documentation
Strong teamwork and collaboration skills in a cross-functional environment
Ability to interpret and process complex settlements and retroactive pay adjustments
Familiarity with union contract interpretation and reconciliation of union entries
Skilled in processing reimbursements and working with external partners
High level of accuracy and accountability in handling sensitive payroll data
Thorough knowledge of and ability to ensure compliance with labor laws, collective bargaining agreements, and payroll-related regulations (e.g., FLSA, FMLA, COBRA, PERS, DOL/BOLI, CHRO policy)

Preferred Skills

Proficient in using and navigating Workday HR and Payroll systems
Proficient in querying and analyzing data using Workday/OSPA Datamart
Experience providing consultation, training, and support to staff on payroll procedures

Application Information

In the Work Experience section of your application make sure to include the dates and duties of all relevant positions and details to support how you meet these attributes. If you do not include education or work experience meeting the minimum qualifications, you will not be considered for the position. Only the candidates whose experience most closely matches the qualifications and requested skills of this position will be invited to interview. Applicants must meet the minimum qualifications on or before the job posting close date.
The job posting closes at 11:59 PM (PDT/PST) on the close date. After you submit your application, be sure to respond to the two questionnaires relating to public records requests and veterans’ preference immediately following your submittal. These questions are necessary to complete the application process.
Please monitor both your email and Workday account for updates regarding this recruitment.
As part of our selection process, we may require additional assessment stages, such as written exercises, to further evaluate candidates’ qualifications. Meaningful participation in these exercises is required for all applicants moving forward in the process. Failure to complete the required exercise(s) within the specified timeframe will result in disqualification from consideration. All candidates who successfully complete these screening stages and meet the necessary requirements will advance to the next stage in the selection process.
Please save a copy of this job announcement for reference, as it is not available for you to view after the announcement deadline.

Working Conditions

This position requires frequent interaction with executives, management, and both internal and external stakeholders, necessitating strong interpersonal skills, diplomacy, and the ability to handle sensitive information with strict confidentiality. The role demands the ability to manage multiple tasks simultaneously under tight deadlines, often with frequent interruptions, shifting priorities, and occasional non-traditional work hours. Travel to meetings and training sessions is sometimes required. Work is performed in a hybrid or fully remote environment, with in-office time involving shared workspaces and potential audible distractions. The position involves prolonged computer use, videoconferencing, and regular use of standard office technology. Extended periods of stationary work are common, and vacation scheduling may be affected by critical short-term deadlines.

About the Department

The Oregon Department of Corrections is responsible for over 12,000 adults in custody in 12 state prisons throughout Oregon. It advises and evaluates counties regarding administration of probation and parole programs supervising more than 24,000 offenders in Oregon communities. The mission is to protect communities, promote accountability, and transform lives.

The Oregon Department of Corrections serves a diverse and changing population of people who are incarcerated and on supervision. We commit to creating an organization both reflecting the diversity of the population we serve and ensuring all employees thrive in a culture of safety, trust, and belonging. We strive to be an anti-racist corrections system. Welcoming, inclusive, and respectful of all people. Free of discrimination, harassment, and retaliation.

The Department offers a variety of programs and opportunity to create a safe and healthy environment to for our staff, volunteers, and adults in custody. Joining the Oregon Department of Corrections is joining a team working for the benefit of our communities through innovative and proven correctional practices.

Benefits

The salary range listed above is for non-PERS qualifying applicants. PERS qualifying applicants may be eligible for an adjusted range to reflect an additional 6.95%.

The State of Oregon provides a generous benefit package, which includes:

Family health, vision, and dental insurance
Vacation, sick leave, and 11 paid holidays
21 days paid military leave for national guard and reserve components
Optional short and long-term disability
Term life insurance
Fully paid retirement program
Oregon Saving Growth Plan
Flexible spending accounts for health and childcare
And more

About the Process – What to Expect

After the application deadline, a recruiter will review submissions for education and experience to identify candidates who best fit the minimum qualifications and requested skills.
Top candidates will be referred to the hiring manager.
The hiring manager will review your application and schedule interviews.
Interview will be held with a panel of stakeholders who have completed panel assessment training. Scores will be determined based on predetermined questions and scoring guides. Preferences points will be applied in compliance with relevant laws and bargaining agreements. There may be multiple rounds of interviews.
Final candidates will have a background check, PREA check, and reference checks.
A Classification and Compensation analyst will review the Workday Application of the successful candidate to determine starting wages. Learn more about Equal Pay.
A job offer will be extended through Workday to the successful candidate. Congratulations, and welcome to the team!

Requirements for Employment

The successful candidate for this position must pass a Criminal Justice Information Systems (CJIS) fingerprint-based background check and maintain CJIS eligibility. Due to CJIS requirements related to system access, there may be some felony convictions that could disqualify you for this position. However, having a felony record does not exclusively restrict you from being considered as an applicant. CJIS clearance is done at the conditional job offer. If you have questions about whether or not your criminal record could disqualify for you, please contact the recruiter for more information.

Additional Information – Please monitor your Workday and email accounts. You may be contacted through Workday or have additional tasks to complete.

Equity, Diversity, Inclusion, and Belonging (EDI&B) is embedded in the Department of Corrections core values. The department strives to be a model employer committed to promoting diversity, equity, inclusion, and belonging. Ensuring legal compliance, efficiency, and exceeding expectations to deliver the best public services.

We are proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran or protected veteran status, genetic information and other legally protected characteristics. Additional information can be found from The U.S. Equal Employment Opportunity Commission (EEOC) Know Your Rights.

The Oregon Department of Corrections is responsible for complying with the Federal Prison Rape Elimination Act (PREA 42 U.S.C. 1997). PREA prohibits the Oregon Department of Corrections from hiring, promoting, or contracting with anyone, (that will have direct contact with residents), who has engaged in, been convicted of, or been civilly or administratively adjudicated for engaging in sexual abuse in confinement settings. Learn more about PREA.

Under Oregon Law, qualifying veterans may apply for veterans’ preference. Review our veterans’ preference page for details about eligibility. Please note – if you are a veteran, you will receive a task in Workday to upload your documents immediately after you submit your initial application. You will have up until 24 hours after the posted application deadline to submit the appropriate documentation.

Questions

If you have questions about the position, selection process, or need accommodations to participate in the recruitment process please contact the recruiter and reference the requisition number.

Recruiter: Maria Arellano, Maria.A.Arellano@doc.oregon.gov

Reference Number: 185137

Workday will timeout after 15 minutes of inactivity. You may lose progress on your application.
Workday performs weekly maintenance Friday evenings, and the system may be down for several hours.
ODOC does not offer visa sponsorship. Within three days of hire, applicants will be required to complete an I-9 and confirm authorization to work in the United States.
This applicant list may be used to fill future vacancies. Application information may be used throughout the entire selection process. This process is subject to change without notice.
This announcement is intended as a general descriptive recruitment guide and is subject to change. It does not constitute either an expressed or implied contract. The pay and benefits on all announcements may change without notice.