Business & Operation Assistant

Main responsibilities:

HR operation Assistant

• Provide support for staff recruitment, working as HR system “Workday” operator of UMP China.
• facilitate new employee onboarding procedure.
• facilitate the completion of probation evaluation and contract renewal evaluation procedure.
• facilitate employee departure procedure and draft resignation letter.
• First filter to respond our employees on general HR enquiries, including pay slips, certificate of employment, letter, medical insurance etc.
• Update employee leave calendar and telephone directory

Business Operation

• Universal Production Music BU agreements/certificates and documents sealing and tracking.
• Support Universal Production Music business team for administration works.

Office operation Assistant

• Office supplies procurement and management.
• Organize or support office events (including townhall meeting, plan meetings, other office events…).
• Office daily operation support (including office building management office and facilities coordination).
• PO creation for related corporate procurement and payment preparation.

Assistant to GM

• Provide travel and reimbursement support.
• Support GM on operation projects execution (including 3rd party coordination and documentation).
• Coordinate and Pre-plan for GM’s meeting schedules.

       Requirements:

• A Bachelor’s degree in HR management or Administration.
• Minimum of 2 years’ work experience in MNC, Personal Assistant or Office admin experience is a plus.
• Strong communication and organizational skills
• People/Interpersonal Skills, high ownership.
• Attention to details, ability to work independently
• Communication in English
• Solid PC skill in Microsoft PowerPoint, Word and Excel

Job Category:

Administrative