Event Planning Assistant

In order to participate in Berklee Student Employment, a student must fulfill the following requirements:

• Current student at Berklee College of Music or Boston Conservatory at Berklee.

• Enrolled at least half-time in a degree, diploma, or certificate-seeking undergraduate or graduate program. Summer is the only semester in which a student can maintain employment without being enrolled. In this case, the student must be pre-registered for the upcoming fall semester. This exception does not apply to fall or spring semesters.

• Have a valid United States Social Security Number (SSN).

• Remain in “valid” Visa status as applicable.

• A minimum 2.0 cumulative GPA. Students in their first semester can work, even though they do not have an official GPA until the completion of their first semester.

• Federal Work Study student may apply.

• In good disciplinary standing.

• Must be located in the U.S.

For complete program details, please go to our website: www.berklee.edu/se.

The purpose of this position is to assist Event Planning with preparation for the various meetings and events at the college as well as to be the main contact for booking the conference rooms we manage.

Essential Duties and Responsibilities:

• Basic office assistant/receptionist work such as answering phones, emails, filing, photocopying, and running errands

• Reserving conference rooms at the college for staff and faculty using our event management software

• Composing work orders for room setups

• Project-based tasks such as filing and inventory databases, as well as independent research on products and services related to special events.

Additional Duties and Responsibilities:

Assisting with event coverage at high-profile events, during which duties may include greeting guests, working the check-in table, and assisting with last minute details.  Event Planning Assistants are expected to work Commencement events in May. Some after-hours work at events is necessary. 

Required Skills:

• High degree of professionalism and maturity

• Solid communication, interpersonal, and customer service skills

• The ability to work independently and take ownership of a project

• Candidate must be extremely detail oriented

• Superior organization and multitasking skills

• Basic Mac computer skills

• Basic software skills for word processing, spreadsheet and databases

Preferred Skills:

• Experience in an administrative or office setting

• Experience with Google Workspaces

• Experience with Canva

• Ability and willingness to work the maximum number of hours

• Experience with setting up and using Audio/Visual equipment a plus

Expected Hours Per Week: 4-10

Expected dates and times of shifts: Mon-Fri, 9-5, occasional nights and weekends

Pay Rate: Student Worker 2

Hiring Manager: Madeline Perett