Are you a detail-oriented professional with experience supporting legal teams? We are seeking a highly skilled Senior Legal Administrative Assistant to join our dynamic organization. In this role, you will provide comprehensive administrative support to our legal department, ensuring seamless daily operations.

Key Responsibilities

Provide administrative support to the legal team, including managing complex calendars, meetings, and travel arrangements.
Coordinate and maintain legal case billing systems.
Process legal documents and correspondence, utilizing templates to ensure accuracy and consistency.
Prepare detailed reports and PowerPoint presentations on budgets and expenses or town halls for the department.
Collect and manage electronic information effectively. Assist with document productions.
Develop and utilize templates for processing routine departmental correspondence and documents, ensuring consistency and accuracy.
Handle sensitive information with absolute discretion, maintaining confidentiality across all levels of operations.
Track and report expenses for departmental activities.
Manage invoice processing and purchase orders.
Coordinate new employee on-boarding.
Assist in arranging departmental meetings and offsites.

What you bring to the table:

Professional Discretion: Ability to handle confidential information sensitively and securely.
Communication Skills: Excellent verbal and written communication abilities, applying tact and discretion at all levels.
Problem Solving: Strong analytical and problem-solving skills, with the ability to troubleshoot complex issues independently.
Adaptability and Creativity: Flexible and adaptable, able to meet changing demands with creative solutions.

Qualifications

Minimum of 3 years’ experience in an administrative assistant or paralegal capacity.
High School Diploma or GED required; Bachelor’s degree in Business Administration, Legal Studies, Communication, or a related field preferred.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with internal administrative systems.
Demonstrated ability to manage multiple priorities, meet tight deadlines, and troubleshoot complex issues independently.

Staples is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, age, national origin, protected veteran status, disability, or any other basis protected by federal, state, or local law.