Sr. Academic Personnel Analyst - Dean's Office

General Information

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Work Location: Los Angeles, CA, USA Onsite or Remote Flexible Hybrid Work Schedule Monday-Friday, 8:00am-5:00pm Posted Date 08/15/2025 Salary Range: $78500 - 163600 Annually Employment Type 2 - Staff: Career Duration Indefinite Job # 26373

Primary Duties And Responsibilities

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The Sr. Academic Personnel (AP) Analyst is responsible for managing and coordinating all academic personnel functions for the Academic Affairs Office of the David Geffen School of Medicine.  Specific areas of responsibility include dossier management, academic recruitment, advancement, and separation, leave administration, benefits, personnel administration, employee relations, payroll management, and coordination of credentialing, privileging, visas, and special license programs.  The Sr. AP Analyst serves as subject matter expert (SME) and point of contact on various academic personnel policies and procedures, ensuring compliance with UC, UCLA, DGSOM, and department policies.

Salary Range: $78,500.00 - $163,600.00

Job Qualifications

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All Required:

• Bachelor's degree and/or equivalent experience/training
• Thorough knowledge of UC-wide Academic Personnel Policies (APM) and bargaining union contracts, and the procedures and practices that govern academic personnel administration. 
• Thorough knowledge of local, i.e. DGSOM and/or department, voting and compensation plan bylaws, and the procedures and practices that govern academic personnel administration. 
• Thorough knowledge of Compensation Plan bylaws including Outside Professional Activities and the procedures and practices that govern these. 
• Demonstrated analytical skills to conduct analysis, develop recommendations, and resolve issues. 
• Demonstrated ability to effectively prioritize work and manage divergent needs. 
• Demonstrated ability to work independently and complete projects within specified deadlines. 
• Adept in handling sensitive information and / or situations and maintaining strict confidentiality. 
• Adept in meeting deadlines despite frequent interruptions. 
• Adept in composing business, personnel and/or payroll correspondence. 
• Excellent oral and written communication skills to effectively relay and obtain information, explain policies and procedures, and establish and maintain cooperative working relationships with diverse audiences, including faculty, staff, and students. 
• Demonstrated ability to work collaboratively with staff, managers, and colleagues within and outside DGSOM. 
• Thorough knowledge of benefits and retirement programs, preferably in a university environment; ability to interpret and communicate complex benefits information to employees at all levels.