Business Support

Job Description

Are you a highly organised and detail oriented individual looking to support a dynamic communications team? 

This is an interesting and diverse post which supports the Directorate and Divisional business management function within Communications and Ministerial Support Directorate.

Reporting to the People and Business Manager, the role carries out a variety of work in support across a range of business management activities.

You will have the opportunity to develop experience and build knowledge of the SG corporate landscape, Oracle business management activities, activities which support the corporate centre, the role of the communications function and work to support the Directorate People offer.

This role also offers a unique opportunity to work with a broad range of internal and external stakeholders.
 

Responsibilities

• Provide support on work activities such as allocation and monitoring of FOI cases, co-ordination and collation of information for regular commissions, preparation of news planning documents, management of news planning systems,  management of the media centre and support of Learning and Development offer.
• Provide resilience support to the other A Band colleagues within the Business Management Team across a range of PA / administrative / finance duties / Oracle Buyer role, you will also assist colleagues across the Communications Division as required.
• As lead IMSO for our function you will ensure that appropriate files and record systems are in place and are maintained in line with SG information security requirements and provide support across the directorate. 
• Ensure that all tasks are carried out to a high standard, managed and handled in line with corporate targets.
• Liaising with both internal and external stakeholders to ensure that all tasks are completed accurately and on time.
• You will be supported to develop your knowledge and understanding of the business function within the wider corporate landscape, and you will be given the ongoing support that you need to develop your career path.
   

Success Profile

Success profiles are specific to each job and they include the mix of skills, experience and behaviours candidates will be assessed on.

Behaviours

• Leadership
• Changing and Improving
• Communicating and Influencing
• Working Together

You can find out more about Success Profiles Behaviours, here: Behaviour levels - Success profiles: candidate guide - gov.scot

How to apply

Apply online, providing a CV and Supporting Statement (of no more than 1000 words) which provides evidence of how you meet the skills, experience and behaviours listed in the Success Profile above.If invited for further assessment, this will consist of an interview and presentation. 
Assessments are scheduled for w/c 15th September however this may be subject to change.Artificial Intelligence (AI) tools can be used to support your application, but all statements and examples provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, and presented as your own) applications will be withdrawn and internal candidates may be subject to disciplinary action.  Please see our candidate guidance for more information on acceptable and unacceptable uses of AI in recruitment. About Us

The Scottish Government is the devolved government for Scotland. We have responsibility for a wide range of key policy areas including: education, health, the economy, justice, housing and transport. We offer rewarding careers and employ people across Scotland in a wide range of professions and roles.

Our staff are part of the UK Civil Service, working for Ministers and senior stakeholders to deliver vital public services which improve the lives of the people of Scotland.

We offer a supportive and inclusive working environment along with a wide range of employee benefits. Find out more about what we offer. 

As part of the UK Civil Service, we uphold the Civil Service Nationality Rules.

Working Pattern

Our standard hours are 35 hours per week.  We offer a range of flexible and hybrid working options depending on the needs of the role. If you have specific questions about the role you are applying for,  please contact us.

From October 2025, the Scottish Government will require staff in hybrid-compatible roles to work in-person 40% of the time, either in an office or other agreed work location.

Security Checks

Successful candidates must complete the Baseline Personnel Security Standard (BPSS), before they can be appointed. BPSS is comprised of four main pre-employment checks – Identity, Right to work, Employment History and a Criminal Record check (unspent convictions).

You can find out more about BPSS on the UK Government website, or read about the different levels of security checks in our Candidate Guide. 

Equality Statement

We are committed to equality and inclusion and we aim to recruit a diverse workforce that reflects the population of our nation.  

Find out more about our commitment to diversity and how we offer and support recruitment adjustments for anyone who needs them.

Further information

Find out more about our organisation, what we offer staff members and how to apply on our Careers Website.

Read our Candidate Guide for further information on our recruitment and application processes.