Invoicing Administrator

Description

Invoicing Administrator - First Shift 6:30am-12:30pm

The Gund Company has an immediate opening for an Inventory Administrator to join our team! 

Shift: First Shift (6:30am – 12:30pm M-F)

Hours: 30 per week

Hourly Wage: $20.00 - $24.00, based on experience

Plant/Work Location: 10501-3 W 133rd Avenue, Cedar Lake, IN 46303

About The Gund Company

The Gund Company, a leader in engineered material solutions, specializes in customized electrical insulation products. With 12 global facilities, we pride ourselves on delivering high-quality products and excellent customer service. We are currently seeking an Invoicing Administrator to join our team.

Job Summary

As an Invoicing Administrator, you will provide overflow resource support to a variety of different teams based on business demand. Primary responsibilities include customer invoicing, A/R collections, freight billing, RMA processing, office and operations supply purchasing, customer info requests, order entry support, document record keeping services and reception. This position will train on a schedule of 7:00am - 1:00pm for the first 4-8 weeks of employment.

Essential Job Functions

Receptionist

• Greet incoming facility visitors and provide coordination and standard documentation for their visit.
• Answer and route incoming phone calls with efficiency and professionalism.
• Oversee office supply inventory and prepare order for purchasing team. Manage ordering process to support demand.
• Perform additional tasks and responsibilities as required.

Invoicing and Accounts Receivable/Accounts Payable

• Prepare invoicing for orders, review for accuracy, unit cost, terms, freight charges, etc., and post to general ledger.
• Email customer invoices using LOGICITY software, customer portals and standard mail.
• Process credit card payments through FIRST DATA software accurately and efficiently.
• Manage outstanding invoices and interact with customers regarding collections following the A/R collections process for accounts less than $5,000.
• Process and code parcel invoices and forward to Logistics Supervisor.

Workflow Documentation Scanning Process

• Scan Customer Service Acknowledgement, work order travelers, drawings, pack slips, certificate of conformance, bills of lading, material purchase orders and invoices; and uploads to G drive.

Requirements

Education & Qualifications

• Prior order entry or data input experience is required.
• Accurate and efficient typing skills are required.
• Previous customer communication experience is required.
• Prior cash balancing experience is required.
• Prior experience in collections preferred.
• A high school degree with at least 2 years administrative experience, and/or an equivalent combination of education and experience is required.

Physical Demands

The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing this job, the employee is regularly required to sit, stand, walk, use hands and fingers, talk and hear. Work is performed in an office environment with occasional entry onto the manufacturing floor. The noise level in the work environment is usually quiet. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.

Why Join Us?

Our employees have a vested interest in our Company’s success. The Gund Company is 30% employee-owned through our ESOP (Employee Stock Ownership Plan). Shares are awarded each year based on a calculation that takes into consideration our Company’s financial profitability, employee tenure, and earnings. There is no out-of-pocket investment required!

In addition, our employees enjoy:

• A safe and healthy work environment
• Competitive wages
• Comprehensive, cost-effective employee benefits: Health, Dental, Vision, Life, and Disability
• 401(k) retirement savings program with a 50% employer match up to 6% of contributions
• Regular employee feedback through our IDP (Individual Development Plan)

According to the Gallup Q12 employee survey method, The Gund Company is ranked “world-class” regarding employee engagement. Please review our current career opportunities and consider applying today! We are always accepting applications for new talent to join our organization.

EEO Statement: It is the policy of The Gund Company to recruit, hire, train, and promote employees without discriminating based on race, gender, age, religion, national origin, veteran status, sexual preference, or disability.

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by those assigned to a particular position. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required and personnel may be required to perform duties outside their normal responsibilities from time to time, as needed.

HR use only

Last Revised: 

2/2020