Billing Specialist

Description

  

Job Description 

A Billing Specialist is responsible for overseeing the billing process for customers and vendors. Their duties include processing payments, maintaining organized financial records to aide reporting, and calculating bill totals by looking through previous financial statements.

Requirements

    

Job Responsibilities (List is not inclusive)

• Maintain comprehensive records of all billing documentation, including contracts, change orders, and supporting documentation.
• Generate and review client invoices based on project timelines, contractual agreements, and completed work. Ensure accuracy in billing rates and quantities.
• Monitor incoming payments, process payments from clients, and follow up on outstanding invoices. Reconcile payment discrepancies as necessary.
• Act as a point of contact for clients regarding billing inquiries. Provide timely responses and resolution to any billing-related issues.
• Work closely with project managers and field teams to gather necessary information for accurate billing and ensure alignment with project scopes.
• Generate monthly billing reports for management, detailing billing activities and outstanding balances.
• Ensure adherence to company policies, industry regulations, and contractual obligations throughout the billing process.
• Prepare, track, and collect lien waivers from subcontractors and suppliers to ensure compliance with state laws and contractual obligations. Maintain organized records of all lien waivers for audit purposes and facilitate timely releases to protect the company's interests and ensure smooth project cash flow.
• Ad hoc reporting.

  

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES

• Highly organized with keen attention to detail.
• Proficient with data analysis, critical thinking and problem-solving.
• Excellent communication and interpersonal skills.
• Basic math, bookkeeping, and accounting skills. 
• Proficient in basic office and accounting software programs.
• Collaboration and teamwork skills.

EDUCATION AND EXPERIENCE

• High school diploma required; Business or Accounting degree preferred.
• Must have 3 plus years of experience.

 RMCSUP1