Office Administrator / Broker Admin Support

Newmark Group, Inc. (Nasdaq: NMRK), together with its subsidiaries (“Newmark”), is a world leader in commercial real estate, seamlessly powering every phase of the property life cycle. Newmark’s comprehensive suite of services and products is uniquely tailored to each client, from owners to occupiers, investors to founders, and startups to blue-chip companies. Combining the platform’s global reach with market intelligence in both established and emerging property markets, Newmark provides superior service to clients across the industry spectrum. For the year end December 31, 2023, Newmark generated revenues of approximately $2.5 billion. As of March 31, 2024, Newmark’s company-owned offices, together with its business partners, operate from approximately 170 offices with 7,600 professionals around the world. To learn more, visit nmrk.com or follow @newmark.

JOB DESCRIPTION:

Under limited supervision performs a wide variety of specialized, complex tasks in support of the customized -business requirements of a Sales team. Overarching responsibilities include interpretation and execution of Newmark Sales and Marketing department operational policies and procedures. This position retains latitude in formulation and implementation of new procedures and processes within the Sales team that are consistent with corporate objectives. Maintain confidentiality of Sales, Marketing, Client, and proprietary information and data in all communications.

ESSENTIAL DUTIES:

• Creates and produces electronic and/or direct marketing campaigns for sale or lease of properties to include customized property information materials, comparable market analyses, market and industry research, and targeted mailing lists.
• Assesses team and client needs to determine appropriate methodology, format, and medium in creating marketing and presentation materials.
• Supports Sales team members in the implementation of business marketing strategies for clients 
• Conceptualizes and develops the design of flyers, property brochures, proposals or offering memoranda 
• May actively participate in client meetings.
• Coordinate office activities and operations to secure efficiency and compliance to company policies
• Update materials, sites, etc. in a timely manner to ensure most current information is being published
• Prepare and maintain accurate documents to include, Letter of Intent (LOI’s) and Request for Proposal (RFP’s)
• Coordinate complex on/offsite meetings & tours, arrange video/conference calls, calendar management
• Revenue/invoice processing
• Maintains facilities, place ad hoc orders for the office, kitchen, IT supplies and business cards
• Support accounting with organizing receipts and expenses
• Act as a point person for questions or issues in the office and escalate if needed
• Assist with coordinating events as needed
• May perform other duties as assigned.

SKILLS, EDUCATION AND EXPERIENCE:

• Bachelor’s degree in marketing, Communications, Business or related field required
• Current real estate sales license for State where work is performed
• 5+ years’ experience in progressively responsible professional level marketing, sales, or communication jobs
• 3+ years’ experience in the Real Estate industry preferred
• Demonstrates creativity and professionalism in presenting marketing and sales data for a diversified audience
• Advanced Microsoft Office Suite and website software skills
• Excellent organizational, communication (written, oral, telephone), customer service and public relations skills required.
• Demonstrates problem solving, decision making, and analytical skills
• Ability to prioritize, and manage multiple tasks, and meet stringent deadlines
• Must possess excellent oral, written and interpersonal skills; Ability to speak clearly and persuasively, as well as listen and respond well to inquiries. Demonstrate high level of group presentation skills and effectively present numerical data. 
• Able to work cohesively in a team environment
• Able to maintain confidentiality and integrity of data being reviewed by internal and external clients

SALARY RANGE: $70,000 - $80,000

WORKING CONDITIONS: Normal working conditions with the absence of disagreeable elements

NOTE: The statements herein are intended to describe the general nature and level of work being performed by employees and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified.

Newmark is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.