Description

For more than 40 years Quantum Design (QD) has been providing technology solutions to researchers in the fields of physics, chemistry, biotechnology, materials science, and nanotechnology. Today, QD instruments are found in the world's leading research institutions and they are cited in, and provide the data for, more scientific publications than any other instrument in the fields of magnetics and materials characterization! We are looking for a Human Resources Assistant to join our team! This is a great opportunity for someone seeking to start their career in Human Resources.

In this role, you will:

Coordinate and facilitate a smooth onboarding experience, including conducting new hire orientations, assisting with required documentation, and addressing employee questions.
Help ensure our new hires get off to a great start by conducting a positive new hire orientation and providing assistance with paperwork and questions.
Maintain and update accurate employee records in Workday, including job changes, personal data updates, new employee records, and terminations.
Assist with offboarding tasks, including termination checklists, document handling, and updating records to ensure a complete and compliant employee exit process.
Preparation for new hires by preparing paperwork, completing checklists, updating employee files, and ensuring required training is up to date.
Assist with the restructuring of employee records management system, including the transition from physical to digital files, to enhance organization and accessibility.
Support pre-employment processes such as conducting background checks, verify employment eligibility (e.g., I-9’s, E-Verify), and compliance with document requirements.
Assist with benefits enrollment data entry as needed.
Partner with the HR team to support compliance with labor laws, through accurate recordkeeping and support during audits.
Assist in the preparation of HR reports on key metrics such as onboarding progress, terminations, and compensation.
Provide front desk coverage to the receptionist as needed, maintaining professionalism in handling employee and guest inquiries.
Other duties may be assigned as needed.

Requirements

2+ years of experience in Human Resources[BG1] or an equivalent of 5+ years of administrative support experience.
Proven ability to multi-task and effectively resolve problems.
Excellent written and verbal communication skills.
A customer-focused attitude with a high level of professionalism and discretion.
Intermediate experience with MS Office applications including Excel, Word, Power Point.
Ability to work onsite in our Sorrento Valley office.
Experience with Workday highly preferred.

Quantum Design is an affirmative action and equal opportunity employer. All employment decisions, policies and practices are in accordance with applicable federal, state and local anti-discrimination laws. Quantum Design will not tolerate or engage in unlawful discrimination including any form of unlawful harassment, on account of a person's sex, age, race, color, religion, creed, sexual preference or orientation, marital status, national origin, ancestry, citizenship, military status, veteran status, handicap, disability, or membership in any protected group.