Project Assistant - Remote

Department: JS Compliance

Employment Type: Full Time

Location: Magnolia, TX

Description

JS Compliance is seeking a Project Assistant to add to the team! This role performs all core PSM/RMP duties — including leading monthly client meetings, conducting compliance audits, managing Management of Change (MOC) processes, and maintaining compliance documentation — while receiving regular guidance and review from a Sr. Project Manager. This role is ideal for someone who is capable of leading projects but is still developing full independence in technical and regulatory decision-making.

Key Responsibilities

• Serve as the primary point of contact for assigned clients.
• Prepare agendas, materials, and follow-up tasks for monthly PSM team meetings.
• Lead monthly PSM meetings to review compliance progress, action items, and program priorities.
• Maintain proactive communication with clients via email, phone, and virtual meetings.
• Conduct PSM/RMP gap assessments, compliance audits, and SOP reviews.
• Review client documentation for accuracy and regulatory alignment; escalate complex findings for Sr. PM input.
• Track and monitor progress toward closing compliance gaps using APSM and SharePoint.
• Initiate and manage MOCs from start to closeout.
• Identify required documentation updates and coordinate with client teams.
• Obtain Sr. PM review for major or complex changes.
• Lead incident and near-miss investigations, ensuring documentation is complete within required timeframes.
• Track related action items and follow up to ensure closure.
• Submit final investigation documentation for Sr. PM review and approval.
• Track Emergency Action Plan (EAP) and Emergency Response Plan (ERP) drill schedules.
• Ensure drill evaluations are documented and related action items are tracked to closure.
• Consult Sr. PM on deficiencies or best practice improvements.
• Draft and customize PSM/ARM procedures and forms using approved templates.
•  Work with client teams to implement new or updated procedures.
• Submit final drafts to VP of TPSM for review and approval.
• Track contractor compliance documentation and safety evaluations.
• Ensure contractor safety records meet client requirements.
• Escalate complex contractor safety concerns to Sr. PM.
• Assign and track tasks in Monday.com for internal coordination with PM Assistants.
• Maintain organized documentation in APSM and SharePoint.
• Prepare compliance status reports for clients and leadership as requested.
• Perform other related duties and special projects as assigned to support client compliance and organizational goals.

Skills, Knowledge and Expertise

•  1–3 years of experience in safety, compliance, technical project management, or related fields (internships or relevant training accepted).
• Knowledge of OSHA PSM and EPA RMP regulations preferred; ammonia refrigeration experience a plus.
• Strong organizational and time management skills with the ability to balance multiple clients and priorities.
• Proficiency in Microsoft Office Suite and ability to learn industry-specific software (APSM, SharePoint, Monday.com).
• Strong written and verbal communication skills.

Benefits

• Eligible for healthcare benefits on Day 1 of employment:                
  • Medical, dental, vision, and prescription drug coverage
  • Flexible Spending Account (FSA), Dependent Care Spending Account (DCSA)
  • Health Savings Account (HSA)
  • Company-paid Life Insurance; Supplemental Employee, Spouse, and Dependent Life
  • Accident Hospital Indemnity
  • Company-paid Short and Long-term Disability Insurance
  • Pet Insurance
• Employer matched 401(k) saving plan (with Roth option)
• Weekly paycheck
• Generous paid holiday schedule (11 days per year)
• Paid time off (vacation + sick time)
• Learning & Development programs
• Employee Referral Bonus Program
• Tuition Reimbursement

EOE – Disability/Veterans