Accounts Payable Clerk II

Located within the traditional unceded territory of the syilx people, Westbank First Nation is a progressive and prosperous self-governing First Nation. The Okanagan Valley truly has it all, including a great climate, stunning scenery, world-class ski resorts, golf courses, wineries and beaches.

Westbank First Nation values diversity and we are committed to creating a healthy, strong and vibrant community through programs and services that promote physical, mental, emotional and spiritual well-being and healing. Come join our team and become part of an innovative and rewarding place to work.

POSITION SUMMARY

Reporting to the Accounting Manager, Operations, the Accounts Payable (AP) Clerk II works on the Payables team and processes payables on behalf of Westbank First Nation (WFN) and the Sensisyusten House of Learning. Specifically, the AP Clerk II is tasked with WFN’s social assistance, AP accruals, utility account monitoring and processing, cheque run and payment processing, including preauthorized lease payments, as well as general AP duties. They also ensure that all invoices are properly assigned and completed by the Accounts Payable team.

EDUCATION/EXPERIENCE

• Diploma in Accounting or Finance
• A minimum of 3 years of recent and related accounting experience; specifically invoice processing and account reconciliation
• A minimum of 3 years of experience using accounting software; Vadim Software is considered an asset
• Previous experience working in a local government or First Nation setting is considered an asset
• An equivalent combination of education & experience may be considered

REQUIREMENTS

• Acceptable Criminal Record and Credit checks required
• Maintains a high level of confidentiality and uses discretion on all matters relating to the affairs of the Westbank First Nation

JOB DUTIES/RESPONSIBILTIES

• Payables Data entry, ensuring accuracy from receipt through approval
• Reviews and reconciles invoice batches and preliminary cheque runs to ensure input accuracy and verify supporting documentation
• Ensures all payments obtain appropriate approval before distribution
• Prioritizes and delegates Accounts Payable tasks to AP Clerks I
• Preauthorized Payments and Leases processing
• Cheque run and payment approval process, including payment reconciliation
• Reviews and reconciles invoice batches and preliminary cheque runs to ensure input accuracy and verify supporting documentation
• EFT and Cheque Payment creation and distribution, and remittance notification
• Directs cheque run approvals, EFT payments, and invoice batches to the Records Department for digital filing
• Monitors EchoSign for invoice and cheque run approval request status
• Works collaboratively with suppliers to resolve payment issues
• Works efficiently to meet deadlines and adhere to Accounts Payable cut-off dates
• Inputs and uploads invoice batches into WFN’s accounting software
• Develops procedures and recommends improvements to streamline Accounts Payable processes and enhance efficiency
• Matches invoices to packing slips and purchase orders, and reconciles vendor statements
• Works with the Purchasing Department to enforce compliance of WFN’s Purchasing Policies, Signing Authorities and Procedures
  WFN Social Assistance
• Reviews all submitted social assistance transactions for input accuracy
• Collaboratively reviews and amends with the Departments Financial Analyst and Social Assistance Department
• Main point of contact for all Social Assistance related payable inquiries
• Imports transactions into accounting software (Vadim) via Microsoft Excel
  Utility Supplier
• Creates and maintains all utility import templates
• Forwards payment templates and remittance documentation to suppliers
• Imports transactions into accounting software via Microsoft Excel
• Main point of contact for all Utility Supplier related payable inquiries
• Performs all duties and responsibilities in accordance with the Westbank First Nation policies, standards and procedures, and as directed by the Accounting Manager, Operations.

KNOWLEDGE/SKILLS/ABILITIES

• Intermediate Microsoft Office, Excel, Word and Outlook skills
• High degree of accuracy and attention to detail
• Working knowledge and understanding of Accounting Principles
• Demonstrates the ability to take direction and collaborate effectively with senior management
• Ability to organize, prioritize, control workload and meet deadlines
• Ability to understand and work within WFN procedures and standards including standards of ethics and confidentiality

The median salary for this position is $61,656

To learn more about Westbank First Nation please visit our website at https://www.wfn.ca.

All applications must be submitted through our Employment Opportunities page. Ensure you attach your cover letter and resume. Incomplete or late submissions will not be accepted.

This opportunity will close at midnight on Sunday, August 31st, 2025

While we recognize the value of diversity in the workplace and welcome applications from people of all backgrounds, preference will be provided to qualified WFN Members & Indigenous applicants.