Admin Assistant

Kaseya® is the leading provider of complete IT infrastructure and security management solutions for Managed Service Providers (MSPs) and internal IT organizations worldwide powered by AI. Kaseya’s best-in-breed technologies allow organizations to efficiently manage and secure IT to drive sustained business success. Kaseya has achieved sustained, strong double-digit growth over the past several years and is backed by Insight Venture Partners www.insightpartners.com), a leading global private equity firm investing in high-growth technology and software companies that drive transformative change in the industries they serve.

Founded in 2000, Kaseya currently serves customers in over 20 countries across a wide variety of industries and manages over 15 million endpoints worldwide. To learn more about our company and our award-winning solutions, go to www.Kaseya.com and for more information on Kaseya’s culture.

Kaseya is not your typical company. We are not afraid to tell you exactly who we are and our expectations. The thousands of people that succeed at Kaseya are prepared to go above and beyond for the betterment of our customers.

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Job Title: Administrative Assistant

Position Summary:

The Administrative Assistant – Front Desk is the first point of contact for visitors and employees. This role ensures a welcoming environment, supports office operations, and assists with HR and executive tasks. The ideal candidate is organized, proactive, and customer-service oriented.

Key Responsibilities:

Reception & Visitor Management

• Greet and assist visitors professionally
• Maintain and send daily visitor list to security
• Ensure reception areas are clean and clutter-free
• Receive and distribute mail and packages
• Manage parking validations

Office & Facilities Support

• Maintain cleanliness and organization of bathrooms and kitchens
• Order and stock kitchen supplies (coffee, snacks, utensils, etc.)
• Make and replenish coffee throughout the day
• Monitor kitchen inventory and reorder as needed
• Stock bathrooms with essentials (towels, toilet paper, air fresheners)

Conference Room Management

• Ensure conference rooms are tidy and chairs are arranged
• Stock rooms with dry erase markers, erasers, and meeting supplies
• Check A/V equipment functionality; report issues to it@kaseya.com
• Prepare rooms with drinks, cups, and other meeting essentials

Vendor Coordination

• Source vendors for services as needed
• Register vendors with building management
• Collect and submit required documentation
• Provide parking validation for vendors

HR & New Hire Support

• Welcome new hires and assist with onboarding sessions
• Assemble welcome kits and gift bags
• Create building ID badges and parking passes
• Order lunch/snacks for training sessions and events
• Support happy hour and team-building event logistics

General Administrative Duties

• Reserve conference rooms upon request
• Monitor printer paper levels and functionality
• Collect company equipment from departing employees
• Assist with travel planning and occasional errands
• Support executives with tasks and special projects
• Maintain company calendar and employee boards
• Create FedEx shipping labels
• Organize and manage swag inventory
• Coordinate marketing mailers (supplies, packaging, labels)
• Stock executive refrigerators and monitor inventory
• Assist with customer meetings and EBC lunch setups

Join the Kaseya growth rocket ship and see how we are #ChangingLives !

Additional information
Kaseya provides equal employment opportunity to all employees and applicants without regard to race, religion, age, ancestry, gender, sex, sexual orientation, national origin, citizenship status, physical or mental disability, veteran status, marital status, or any other characteristic protected by applicable law.