Office & Client Engagement Administrator

About Teneo

Teneo is the global CEO advisory firm. We partner with our clients globally to do great things for a better future.  Drawing upon our global team and expansive network of senior advisors, we provide advisory services across our five business segments on a stand-alone or fully integrated basis to help our clients solve complex business challenges. Our clients include a significant number of the Fortune 100 and FTSE 100, as well as other corporations, financial institutions, and organizations.

Our full range of advisory services includes strategic communications, investor relations, financial transactions and restructuring, management consulting, physical and cyber risk, organizational design, board and executive search, geopolitics and government affairs, corporate governance, ESG and DE&I. The firm has more than 1,600 employees located in 40+ offices around the world.

In Bermuda, our support team is growing. We welcome applications from administrative professionals who possess strong organizational skills, take initiative and can provide excellent administrative support to a fast-paced team and client-oriented environment.  

Role & Responsibilities

Ensure efficient daily running of the office, including answering calls, responding to inquiries, directing 
and educating visitors and vendors as required 
• General administrative duties – filing, copying, scanning, etc.
• Managing outgoing and incoming mail processes
• Support with vendor management, liaising with serviced office company re monthly office rent and service invoices
• Ensuring office is fully stocked of all stationery, marketing and other business materials
• Ensure readiness of meeting rooms 
• Submit expenses and ad hoc support with expense reporting as needed
• Support with input into the client record management system i.e. calls, contacts, emails
• Assist with organizing marketing efforts and client events, attending when required
• Support with ad hoc client administration requests i.e. issuing engagement letters, document management
• Any other tasks deemed necessary for the efficient running of the business

Skills & Experience

• 3 years of experience in a similar office administration capacity 
• Experience obtained within a similar field i.e. legal, financial services or accountancy is strongly preferred
• Ability to provide support to senior management independently handling a variety of administrative tasks
• Strong skills in Microsoft Suite of Products, including Word, Excel and PowerPoint
• Highly organized with the ability to manage time effectively within a deadline driven environment
• High level of interpersonal skills with excellent verbal and written communication
• Demonstrable ability to effectively problem solve, be proactive and can work well unsupervised using own initiative
• Excellent attention to detail and ability to exercise discretion and confidentiality in all matters