Administrative Assistant - Part-Time

Civil Science is seeking a detail-oriented and proactive Part-Time Administrative Assistant to join our St. George team and provide essential support to ensure the smooth and efficient operation of our daily activities. This role is ideal for someone who thrives in a fast-paced environment, excels at organization and multitasking, and enjoys playing a key role in supporting team success.

As an Administrative Assistant, you will handle a wide range of administrative functions—from calendar management and document preparation to event coordination and social media content creation. You will work closely with both staff and leadership to maintain office efficiency, support HR and operational initiatives, and contribute to a productive and well-organized work environment.

Responsibilities:

• Assist the Office Administrator in managing office operations, including organizing files, maintaining records, and completing general administrative tasks
• Coordinate scheduling and calendar management for leadership and staff
• Prepare and distribute reports, presentations, and correspondence
• Create social media content and assist in developing internal/external training materials using tools like Canva and PowerPoint
• Monitor and maintain office supply inventory; coordinate with vendors as needed
• Help organize office events, staff meetings, and training sessions, including logistics and materials
• Support basic HR tasks such as onboarding, training documentation, and employee engagement activities
• Perform general administrative support such as data entry, documentation processing, and communication coordination

Qualifications:

• Strong organizational and multitasking skills
• Excellent verbal and written communication skills
• High attention to detail and accuracy in a fast-paced environment
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Familiarity with design tools like Canva is a plus
• Ability to work independently and take initiative
• Previous experience in an administrative role is preferred

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 20 pounds at times.
• Ability to set up and participate in activities, which may include squatting, bending, and lifting.

 

Why Join Civil Science?

• Ownership in Your Future: At Civil Science, we’re proud to be a 100% employee-owned firm. Through our Employee Stock Ownership Plan (ESOP), you’ll have the chance to grow your career and save for retirement.
• Room to Grow: Say goodbye to corporate red tape. Our agile structure empowers you to take ownership of projects, explore new roles, and accelerate your career.
• Work-Life Harmony: Your time outside of work matters. We offer flexibility to ensure your career complements your personal life.
• Comprehensive Benefits (Fulltime Employees): Enjoy three weeks of PTO, eight holidays, medical, dental, vision, life insurance, short/long-term disability, tuition reimbursement, and a 401K plan.

About Civil Science

Civil Science isn’t just another engineering firm—we’re a 100% employee-owned company with over 40 years of expertise and a bold vision for the future. Our team of talented engineers, surveyors, planners, and technicians partners with clients across the public and private sectors to deliver innovative and impactful solutions.

At Civil Science, we believe in investing in our people. As an employee-owner, you’ll enjoy unmatched opportunities for leadership, mentorship, and career growth, all within a culture that values collaboration, excellence, and entrepreneurial spirit. If you’re ready to join a firm that’s shaping the future of civil engineering, we’d love to have you on our team!

Candidates must have a valid driver’s license and be able to pass both a criminal background check and driving record review.

Civil Science evaluates and determines on a case-by-case basis whether it is willing to sponsor an individual to receive a temporary or permanent work visa (e.g., E-3, H-1B, H-1B1, or TN visa status).

Civil Science provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.